Accounts Receivable/Payable Specialist

Accounts Receivable/Payable Specialist

The Accounts Receivable / Accounts Payable Specialist is an entry-level role responsible for supporting the day-to-day financial operations of the Accounting and Finance Department. This position assists with processing invoices, managing incoming and outgoing payments, maintaining financial records, and ensuring accuracy in financial transactions. The ideal candidate is detail-oriented, organized, and eager to grow within an accounting environment.

Key Responsibilities

Accounts Receivable

• Generate and distribute customer invoices in a timely manner
• Monitor outstanding accounts and assist with collection efforts as needed
• Apply incoming payments (checks, ACH, wire transfers, etc.) to appropriate customer accounts
• Maintain accurate records of customer payments and balances
• Assist with account reconciliations and resolve billing discrepancies
• Communicate with clients regarding payment status and account inquiries

Accounts Payable

• Review, verify, and process vendor invoices for payment
• Ensure proper documentation and approvals are obtained prior to payment
• Prepare and process payments via check, ACH, or wire transfer
• Maintain vendor records and update information as needed
• Reconcile vendor statements and resolve discrepancies
• Assist with expense report processing and tracking

General Accounting Support

• Maintain organized financial records and documentation
• Assist with monthly closing procedures and account reconciliations
• Support internal audits and financial reporting processes
• Ensure compliance with company policies and accounting procedures
• Provide administrative support to the Accounting/Finance team as needed

Qualifications

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred
• 02 years of accounting, finance, or bookkeeping experience (internships acceptable)
• Basic understanding of accounting principles and financial processes
• Proficiency in Microsoft Excel and other Microsoft Office applications
• Experience with accounting software or ERP systems is a plus
• Strong attention to detail and organizational skills
• Excellent communication and problem-solving abilities
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment

Key Competencies

• Accuracy and attention to detail
• Strong organizational and time management skills
• Ability to maintain confidentiality of financial information
• Team-oriented with a willingness to learn
• Proactive and dependable work ethic

Work Environment

This position operates in a professional office environment and requires regular use of computers, accounting systems, and standard office equipment.

Schedule: Position is based in Rhode Island with regular in-person presence at the team office. Availability for Rhode Island FC home matches and applicable events preferred. Evening, weekend, and holiday availability preferred based on event schedules.

Career Development

This role provides a strong foundation in accounting operations and offers opportunities for professional growth within accounts receivable, accounts payable, and broader accounting functions within the organization. We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.