Library Specialist CL3

Job Title

Job Identification 3161

Job Description

This position pays $21.93/hour.

Hours when fall and spring classes are in session: Tuesday - Thursday, 3:00 PM - 11:30 PM Friday, 11:30 AM - 7:30 PM Saturday, 9:30 AM - 6:30 PM

During semester breaks: Tuesday - Saturday hours change to 9:00 AM - 5:30 PM

During summer session: Tuesday - Thursday hours change to 1:00 - 9:30 PM Friday - Saturday hours change to 9:00 AM - 5:30 PM

Essential duties and responsibilities include, but are not limited to:

• Plans, oversees and supervises a defined library program, project, system or unit (ILL, circulation, etc.);
• Participates in maintaining a safe, welcoming and productive environment for fellow staff and library users;
• Contributes a positive, creative, and energetic force to the work; demonstrates skills in collaboration especially working with staff members whose interests and needs differ;
• Utilizes coaching and mentoring methods which provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance;
• Trains student assistants and library employees;
• Commits to organizational improvement by identifying opportunities to improve, and recommending possible alternatives for a situation;
• Responds to library building and security issues;
• Provides a full range of communications, both verbally and in writing, regarding non-routine questions, issues and procedures; handles the most complex and sensitive customer/student requests requiring a comprehensive understanding of relevant policies, procedures and rules; prepares individualized responses for non-routine and/or escalated issues;
• Represents the campus at system wide library unit meetings;
• Generates reports;
• Develops complex queries;
• Conducts complex searches of library resources requiring an advanced knowledge of one or more major library areas;
• Maintains and updates bibliographic and circulation records and related file procedures, and guidelines;
• Receives and inspects materials;
• Uses library software and equipment;
• Performs standard circulation duties;
• Opens and closes library;
• Maintains library stacks (sorting, shelving, and related duties such as shifting);
• Assists patrons with search, retrieval, use of library systems and equipment;
• Performs other reasonably related duties as assigned

About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options.

Qualifications: Required:

• High School diploma or equivalent (G.E.D.).
• Assists with managing the Circulation Desk and scheduling employees; supervising employees; conducting staff meetings; hiring, scheduling, and coordinating training of student assistants in conjunction with Circulation supervisors;
• Public service experience.
• Employee must demonstrate strong written, verbal, and interpersonal communication skills; work well in a team environment; be able to prioritize tasks appropriately and complete work in a timely manner. Skills in organizing and managing electronic records and files required and capability to follow and write instructions and procedures accurately also required.
• Intermediate to advanced computer knowledge is required.
• Problem-solve and troubleshoot issues; work from diagrams and drawings; measure and calculate; create, configure, and use spreadsheets, collections allocation, and/or physical shelving space; may manage digitization for the department; may inventory collections; compile department statistical reports; write and edit detailed policies and procedures; collaborate with Circulation supervisors daily to ensure smooth operation of the department; use basic hand tools; perform minor maintenance;
• Regularly lifts up to 50 lbs., reaches high and low shelving, walk or move as much as 1/2 mile at a time, and stands and shelves for extended periods of time.
• Experience working with alphanumeric sequences.

Preferred:

• Library experience.
• Ability to drive a van for transport of materials, requiring a driver's license.

Other Information:

To be considered for this position you will need to "Apply" and upload the documentation listed below:

1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae

Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references.

Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by 4:30 p.m. EST on September 29, 2026. The successful applicant is subject to appropriate background screening and post offer physical.

The University of Maine System (the System) is an equal opportunity institution committed to fostering a nondiscriminatory environment and complying with all applicable nondiscrimination laws. Consistent with State and Federal law, the System does not discriminate on the basis of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability (physical or mental), genetic information, pregnancy, or veteran or military status in any aspect of its education, programs and activities, and employment. The System provides reasonable accommodations to qualified individuals with disabilities upon request. If you believe you have experienced discrimination or harassment, you are encouraged to contact the System Office of Equal Opportunity and Title IX Services at 5713 Chadbourne Hall, Room 412, Orono, ME 04469-5713, by calling View phone number on click.appcast.io, or via TTY at 711 (Maine Relay System). For more information about Title IX or to file a complaint, please contact the UMS Title IX Coordinator at Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call View phone number on click.appcast.io.