Accounting Assistant

Job Description

Job Description

We are looking for an Accounting Assistant to support daily financial operations for a mission-driven non-profit organization in Boulder, Colorado. This Long-term Contract position is ideal for someone with strong attention to detail who can help maintain accurate records, process transactions efficiently, and contribute to smooth accounting workflows. The role offers an opportunity to work across both payables and receivables while supporting core reconciliation and reporting activities.

Responsibilities:
• Process vendor invoices, review supporting documentation, and enter payment details accurately into the accounting system.
• Manage incoming payments, record customer or donor receipts, and help keep accounts receivable balances current.
• Prepare bank deposits and ensure cash and check transactions are posted correctly and on time.
• Reconcile bank and financial account activity regularly to identify discrepancies and maintain accurate ledgers.
• Use QuickBooks and Google Workspace tools to organize records, track transactions, and support day-to-day accounting tasks.
• Code invoices to the appropriate accounts and verify entries align with internal financial procedures.
• Assist with invoice entry, document maintenance, and other administrative accounting duties that support the finance team.
• Help resolve payment or billing issues by communicating clearly with internal staff and external contacts as needed.• At least 2 years of experience in an accounting support, bookkeeping, or finance assistant role.
• Practical experience handling both accounts payable and accounts receivable responsibilities.
• Strong ability to complete bank reconciliations with a high level of accuracy and consistency.
• Proficiency with QuickBooks and confidence working in spreadsheet and document management tools such as Google Workspace.
• Experience coding invoices, entering financial data, and processing check deposits.
• Solid organizational skills with careful attention to detail and the ability to manage multiple deadlines.
• Clear written and verbal communication skills to support coordination with team members and external parties.