Senior Executive Assistant

Client Details

Job Position : Executive Assistant

Client : Apple

Location : New York City, New York

Duration : 11 Months (Possibilities of Extensions)

Job Summary

Apple Retail is seeking a highly motivated, detail-oriented Executive Assistant to support the Retail Business Planning and REMM Business Operations leader and team. This role sits at the center of Retail's management systems from Retail Leadership Team calendar governance to agenda-setting for weekly leadership meetings and requires someone who can operate with precision across the broader rhythms that ensure multiple senior leaders are organized and aligned.

The ideal candidate is a self-starter who anticipates needs before they're voiced, exercises strong judgment in ambiguous situations, and partners seamlessly with a wider network of Executive Assistants across Retail. You'll be as comfortable managing a leaders calendar as you are stewarding shared management systems that the entire Retail Leadership Team depends on. You love being the person who makes complex things run smoothly, and you have meticulous attention to detail.

As Executive Assistant to the Retail Business Planning and REMM Business Operations leader, you will provide comprehensive administrative support while serving as a key steward of Retail's shared management systems. This is a dynamic role that blends traditional executive support with ownership of processes that extend across the Retail Leadership Team and multiple Retail VPs' organizations.

Key Responsibilities

• Own Retail Business Planning and Retail Management shared calendars, including daily scheduling, calendar management, and coordination of complex meetings across multiple executives and locations
• Multi-task and prioritize a wide range of projects in a fast-paced environment, with attention to detail, accuracy, and timeliness
• Support Retail leadership communications, meeting agendas, trackers, and playbooks
• Arrange and coordinate complex international and domestic travel, accommodations, and all trip logistics; submit and reconcile expense reports
• Plan, coordinate, and execute internal events such as offsites, team-building events, and organization-wide meetings
• Interact daily with other administrators across Apple, both locally and internationally, to coordinate schedules and logistics

Minimum Qualifications

• Minimum 5 years of experience in an Executive Support role, providing administrative support to senior-level leadership
• Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Slack, Box, and similar collaboration tools
• Strong organizational skills managing complex calendars and travel across many partners and multiple time zones
• Proactive problem-solver with exceptional prioritization and time management skills; adept at handling shifting priorities and resolving issues efficiently and creatively
• Exceptional written and verbal communication skills, with the discretion and professionalism to handle confidential information with tact and diplomacy

Minimum Qualifications

• Minimum 5 years of experience in an Executive Support role, providing administrative support to senior-level leadership
• Proficient in Apple productivity tools (Keynote, Numbers, Pages, Mail, Calendar); experience with Wrike, Slack, Box, and similar collaboration tools
• Strong organizational skills managing complex calendars and travel across many partners and multiple time zones
• Proactive problem-solver with exceptional prioritization and time management skills; adept at handling shifting priorities and resolving issues efficiently and creatively
• Exceptional written and verbal communication skills, with the discretion and professionalism to handle confidential information with tact and diplomacy

Preferred Qualifications

• Meticulous attention to detail and strong project management skills, with the ability to manage multiple workstreams simultaneously
• Experience navigating global time zones, cultures, and logistics
• Experience with AI tools and a passion for innovation