Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant who has a passion for quality construction. This position is responsible to provide a wide variety of clerical and administrative support to operations.

What You'll Do

• Manage daily administrative and office supports operations of the office including establishing work priorities and workflow
• Prepares proposals, correspondence, presentations and reports for key customers
• Potential to set up new jobs in JDE and distributes accordingly
• Assists with the coordination of field and operational activities in association with Project Managers
• Inputs and verifies data from basic timesheets for union payroll on a timely basis
• Assists with weekly-monthly reports, payroll records, union benefits and wages
• Review invoices/packing slips for accuracy and completeness
• Assist with copying invoices, timesheets, special reports, etc.
• Assists with weekly and monthly customer reporting
• Data entry of cost budgets into the JDE system
• Processing, entry, routing, and filing of contracts and change orders
• Office supply orders
• Screening phone calls and routing callers to the appropriate party
• Greet and assist visitors
• Manage and distribute mail

What You'll Bring

• Knowledge of general office procedures and practices
• Knowledge of payroll procedures and practices
• Demonstrated multi-tasking and data entry skills, and prioritizing
• Ability to anticipate and meet internal customer needs
• Ability to work independently and meet deadlines
• Proven communication, organizational, documentation and interpersonal skills
• Excellent computer skills including familiarity with Microsoft Office
• High School Diploma or Equivalent (Education beyond High School preferred)
• 1-2 years of administrative and/or clerical experience

What You'll Get

• 401(k) with company match (Traditional & Roth)
• Paid Holidays and PTO
• Medical, Dental, and Vision
• Flexible Spending Accounts
• Health Savings Account
• Accident Insurance
• Hospital Indemnity Insurance
• Critical Illness Insurance
• LifeLock Identity Theft Protection
• Employee Discounts
• Short-Term & Long-Term Disability
• For more benefit details click here!