Office Operations & Purchasing Coordinator

Overview Evans, an electronic components company, is a trusted partner in the military, aerospace, industrial, and commercial markets, with over a century of combined experience as a reliable problem-solver. Evans is part of the Evans Group portfolio and develops cutting-edge capacitor technology alongside other world-class technology companies that represent the future of mission-critical electronics. Evans manufactures high-energy-density capacitors for demanding, mission-critical applications with sites in East Providence, RI, Sanford, ME, and Phoenix, AZ. We are routinely specified for defense, aerospace, and energy exploration applications where high reliability and SWaP (space, weight, and power) savings are critical design considerations. Position Summary The Office Operations & Purchasing Coordinator is responsible for ensuring the smooth day-to-day operation of the office and the facility\'s administrative functions. This role supports front desk operations, indirect purchasing, vendor documentation, safety compliance support, and employee engagement activities. This position serves as the first point of contact for visitors and plays a key role in maintaining an organized, professional, and well-functioning workplace. This is an hourly role, working Monday through Friday. Responsibilities Front Desk & Visitor Management Serve as the first point of contact for all visitors and guests Welcome visitors and ensure proper visitor sign-in and screening procedures Issue visitor badges and notify employees of arrivals Maintain a professional and organized lobby and reception area Assist with the coordination of customer visits and site tours Office Operations Maintain conference rooms, lobby, and shared office spaces Ensure breakroom and office supplies are stocked Manage incoming and outgoing mail, packages, and shipments Coordinate with vendors for office services and facility support Assist with preparation and logistics for internal meetings Indirect Purchasing & Supply Management Manage the purchasing of non-production items, including office, breakroom, PPE and safety supplies, and general facility and administrative supplies Maintain inventory of frequently used supplies Work with accounting to ensure purchase orders and invoices are properly processed Vendor Administration Maintain vendor documentation, including W-9 forms, Certificates of Insurance, and vendor contact information Send and track annual vendor questionnaires Assist with vendor onboarding and documentation requirements Safety & Environmental Compliance Support Maintain and organize the company’s Safety Data Sheet (SDS) library Ensure SDS documentation is accessible and current Assist with chemical inventory tracking Support labeling compliance and hazard communication documentation Assist with waste tracking logs and usage calculations Support documentation needed for safety and environmental compliance Employee Experience & Company Events Coordinate company events and employee engagement activities Support logistics for company meetings and celebrations Requirements Education & Experience Associate’s or Bachelor’s degree preferred 2–5 years of administrative, office management, or operations support experience Experience in a manufacturing or industrial environment is a plus Skills Strong organizational and time management skills Excellent communication and interpersonal skills Ability to manage multiple responsibilities simultaneously Strong attention to detail and follow-through Proficiency in Microsoft Office (Outlook, Excel, Word) Key Attributes Highly organized and proactive Professional and welcoming demeanor Detail-oriented with strong follow-up Comfortable interacting with employees, customers, and vendors Able to manage both administrative and compliance-related tasks Working Conditions This position is primarily based at the front desk in an office environment within a manufacturing facility. The role requires regular interaction with employees, visitors, vendors, and customers. Work is primarily performed in a seated office setting, with frequent use of a computer, phone, and standard office equipment. The employee will need to walk through the manufacturing floor to support administrative tasks, verify labeling, check SDS postings, or assist with operational needs. The manufacturing environment may include moderate noise levels, moving equipment, and varying temperatures, and appropriate personal protective equipment (PPE) may be required when entering production areas. The position may require lifting office or supply items up to approximately 25 pounds. This role requires the ability to manage multiple tasks simultaneously and respond to frequent interruptions typical of a front desk and office coordination position. Regulatory & EEO Information EEO/AA information: Quantic is an affirmative action/equal opportunity employer. We participate in E-Verify. U.S. Export Controls information applies to this position as a defense-related role. The transfer of U.S. export-controlled articles, technologies, or services to individuals or entities that do not qualify as “U.S. persons” is prohibited without prior authorization. Candidates may be asked to undergo an Export Compliance Assessment and provide documentation verifying status as “U.S. persons” or “foreign persons.” Salary Description: 24 to 28 an hour #J-18808-Ljbffr