Executive Assistant

Job ID#:

34697

Executive Assistant Direct Hire; up to 100K + bonuses (big earning potential) Downtown Houston – full in office Duties: Interact across stakeholders at all levels, demonstrating proactive approach and execute a wide range of complex and confidential administrative, personal, and operational tasks Manage complex calendar and schedule for CEO and VP of HR Schedule meetings and appointments; act as ‘gatekeeper’; greet visitors Prioritize, plan, coordinate, and oversee logistics (AV, hotel, flights, catering, etc.) for on-/off-site meetings Assist CEO and MDs with communication, file management, invoice management/tracking, creating and updating forms, filing agreements, and creating spreadsheets/PowerPoint presentations Maintain office supplies/business cards; coordinate resolution of IT and tech issues Maintain strict confidentiality and discretion of highly sensitive, personal, and financial matters Interface with external customers, business partners and prospects; act as liaison and face of CEO Book travel arrangements, create itineraries, and support expense reporting process Prepare management reports Qualifications: College degree A MUST; Notary Public designation preferred 10+ years of executive-level office experience; outstanding administrative/organizational skills Advanced Word, Excel, PowerPoint, and Outlook and Adobe; SAP or iManage preferred Professionalism, flexibility, discretion, judgment, diplomacy, and tact Highly resourceful with strong emotional intelligence, self-motivation, and strong analytical skills Maintain composure and handle complex problems in stressful conditions Collaborative approach, team spirit, and positive demeanor Highly strategic, facilitative, focused, and flexible; willing to play an active, behind-the-scenes role; communication excellence – written and verbal Lifelong learner and commitment to continuing education, networking, and enhancing tech skills Other Info: Fully, in-office position Thriving, privately held company with beautiful downtown offices This role handles frequently changing daily events and must be available for meetings and events that take place in the evenings Exemplary benefits package

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