Accounts Payable Specialist

Accounts Payable Specialist

Access Services is a human services nonprofit organization that serves and strengthens communities throughout Eastern Pennsylvania. The Finance team, based in Fort Washington, PA, plays an important role in supporting the programs and services that make a difference in people's lives. As a member of our Finance team, you will join a hardworking, collaborative group that takes pride in supporting the amazing work of our programs.

The Accounts Payable Specialist helps keep the organization's financial operations running smoothly by processing invoices, preparing payments, maintaining accurate records, and supporting basic accounting activities. This role works closely with vendors and employees to answer questions, resolve payment issues, and ensure bills are paid accurately and on time.

Success in this position requires strong attention to detail, organization, and customer service skills. The Accounts Payable Specialist supports compliance with company policies and accounting procedures while assisting with month-end processes, audits, and ongoing improvements to accounts payable systems and workflows.

Essential Functions

1. Review, verify for accuracy and process invoices.
2. Coding invoices to proper General Ledger accounts and departments (invoices, respite vouchers, food and household ledgers, Independent Contractors, provider payments, and others).
3. Prepare and process provider payments (monthly).
4. Prepare and process payments through checks, ACH's and other payment methods.
5. Resolve vendor discrepancies, payment issues and vendor inquiries.
6. Monitor payment schedules to ensure timely payments.
7. Ensure compliance with company policies, accounting standards and internal controls.
8. Maintain accurate accounts payable records and supporting documentation.
9. Assist with month end closing process including accruals.
10. Supports audits by providing requested documentation and explanations.
11. Establish and maintain positive relationships with vendors and internal stakeholders.
12. Assist with process improvement initiatives and accounts payable automation efforts.
13. Maintain vendor master data, including tax information and banking details.
14. Maintain and update Digital Systems with employee & facility information.
15. Review, approve, and import into the G/L employee mileage/expense reimbursement.
16. Maintain Vendor files in SharePoint under Accounts Payable.
17. Complete monthly Sanction Screening reports for vendors paid through Accounts Payable.
18. Perform data entry as necessary.
19. This position requires the ability to travel during the course of a normal workday to successfully carry out the expectations of this position and attend offsite meetings.