Accounts Receivable (AR) Coordinator

Job Description

Job Description

Accounts Receivable (AR) Coordinator

Location: Nicholasville, KY 40356

Work Arrangement: Onsite

Job Type: Contract

Duration: 6 months (possible extension)

Pay Rate: $26/hour on W2

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Position Summary

The Accounts Receivable (AR) Coordinator will support the plant finance team by managing customer invoicing, accounts receivable activities, production-related billing, and daily cost accounting support.

This role involves reviewing production and shipping data, processing invoices, reconciling customer accounts, resolving billing discrepancies, and assisting with inventory-related financial activities. The coordinator will work closely with finance, sales, customer service, and plant operations to maintain accurate financial records and ensure timely billing and collections.

Work Environment

• Office-based position with regular interaction with plant operations personnel.
• Occasional visits to the plant floor may be required.
• Requires collaboration with multiple departments and the ability to meet deadlines.

Key Responsibilities

• Generate and process customer invoices based on production output, shipments, and contractual pricing.
• Review manufacturing jobs in the plant ERP system and research cost variances.
• Verify production and shipping data to ensure accurate customer billing.
• Maintain customer account records and resolve billing discrepancies.
• Support accounts payable activities, including invoice reviews, payment validation, and account reconciliations.
• Process customer deductions, credits, and billing adjustments.
• Collaborate with sales, customer service, and operations teams to resolve invoice disputes.
• Review daily production and job-cost reports, including quantities produced, reported variances, and job status.
• Reconcile production and shipment data on a daily, weekly, and monthly basis.
• Assist with inventory and paperboard inventory reconciliation and invoicing.
• Identify opportunities to improve billing accuracy, collection processes, and reporting efficiency.
• Assist with management reports and financial statement analysis.
• Support compliance with internal controls, accounting policies, and established procedures.
• Resolve financial and data-quality issues while meeting deadlines.

Required Qualifications

• High School Diploma or GED.
• Proficiency in Microsoft Excel.
• Strong organizational skills and attention to detail.
• Ability to analyze financial information, identify discrepancies, and maintain accurate records.
• Ability to manage deadlines and work in a dynamic environment.
• Strong written and verbal communication skills.
• Ability to interpret and prepare detailed instructions and business documents.

Preferred Qualifications

• Associate or Bachelor's degree in Accounting, Finance, or a related field, or currently pursuing a degree.
• 1–2 years of relevant accounts receivable, accounts payable, or accounting experience.
• Experience with customer invoicing, account reconciliation, billing adjustments, or financial reporting.

Top Requirements

1. Microsoft Excel proficiency.
2. Strong organizational skills and attention to detail.
3. Relevant accounts receivable, accounts payable, or accounting experience.