Accounting & Administrative Assistant

A Japanese Trading Company is looking for an Accounting & Administrative Assistant to join its team in Lexington, KY.

Employment Type: Full-time or Part time.


Schedule: Monday - Friday

Position Summary


A growing trading company is seeking an Accounting & Administrative Assistant to support accounting operations, purchasing and inventory management, customer and vendor coordination, and general office administration. This position is ideal for someone who enjoys a variety of responsibilities and thrives in a detail-oriented environment.


Key Responsibilities


Accounting & Finance

• Prepare and issue customer invoices
• Process incoming payments and vendor payments
• Support utility, insurance, and other company payments
• Assist with sales tax and other tax-related filings in coordination with an external accounting firm
• Review and reconcile bank transactions
• Prepare monthly accounting reports
• Manage and enter company credit card transactions

Purchasing & Inventory Management

• Process purchasing and receiving activities
• Maintain and update inventory records
• Register and maintain vendor and customer information
• Support order processing and documentation

Administrative Support

• Order and maintain office supplies and consumables
• Handle mail distribution and banking-related tasks
• Coordinate business card and printed material orders
• Communicate with internal teams, vendors, customers, and external service providers

Additional Duties

• Perform other administrative and operational duties as assigned

Qualifications


Required

• Proficiency in Microsoft Excel
• Basic accounting, bookkeeping, or administrative experience
• Strong organizational skills and attention to detail
• Ability to manage multiple priorities and meet deadlines
• Effective English communication skills
• Ability to work collaboratively with internal and external stakeholders

Preferred

• Japanese language skills
• Experience with Accounts Payable (AP), Accounts Receivable (AR), bookkeeping, or invoice processing
• Experience with purchasing, inventory control, or order management
• Experience using accounting software, ERP systems, or business management software

Benefits


Competitive compensation and benefits package offered based on experience and qualifications.


Equal Opportunity Employer


Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status under applicable law.

Application Form