Accounting Clerk

Accounting Clerk Position

We are seeking a detail-oriented and highly organized Accounting Clerk to join our team at Paul Miller Ford. This position is critical in supporting the daily financial operations of our dealership by reviewing and processing vehicle deals, managing specialized accounting logs, and ensuring the accuracy of key financial records. The ideal candidate will be comfortable with multi-department coordination and thrive in a fast-paced, detail-driven environment.

Key Responsibilities:

• Receive and review all incoming vehicle deal folders for accuracy and compliance, including:
  • Verifying taxes and rebates for Mazda, Ford, and commercial/fleet transactions
  • Ensuring all deal documentation is complete and properly recorded
• Maintain up-to-date records for fleet deals, and manage title logs
• Oversee and update spreadsheets such as:
  • Contracts in Transit
  • Receivables
  • Wholesale Payment Tracking
• Manage and process:
  • FCTP and Mazda Rentals
  • Related insurance and tax payments
  • Bird dog payments (sales referral incentives)
• Track and reconcile all vehicle stock-ins
• Maintain and organize MSOs (Manufacturer Statements of Origin)
• Support marketing incentive tracking and rental-related tax documentation
• Calculate and process sales commissions
• Generate reports for sold vehicles, AOPs (Annual Operating Plans), and internal performance tracking
• Ensure FileShare and Tekion recap sheets match; notify a sales manager or finance director of discrepancies or changes
• Complete any additional duties as assigned by management

Qualifications:

• High school diploma or equivalent required; associate degree in Accounting or related field preferred
• Dealership experience required
• Familiarity with automotive accounting, rebates, fleet transactions, or sales commission processes is a plus
• Proficiency in Tekion, Excel, and other accounting software
• Exceptional attention to detail and problem-solving skills
• Strong organizational and time management abilities
• Ability to communicate effectively across departments and handle sensitive information with discretion
• Self-motivated, dependable, and able to work both independently and within a team

This is an excellent opportunity for someone looking to grow their career in automotive accounting while supporting a high-performing dealership team.