AP Specialist

Vaco is hiring for an AP Specialist in Jacksonville, Florida. This is a direct hire opportunity that is fully onsite.


Position Summary


Our client is seeking an experienced Accounts Payable Specialist to support the Finance team by managing the full-cycle accounts payable process while assisting with accounting administration, vendor management, compliance activities, and process improvement initiatives.


This position plays an important role in maintaining accurate financial records, ensuring timely vendor payments, and supporting continuous improvements within the accounting function.


Essential Functions & Responsibilities


Accounts Payable

• Manage the full-cycle accounts payable process from invoice receipt through payment.
• Review vendor invoices for accuracy, completeness, appropriate coding, and required approvals.
• Match invoices with purchase orders and supporting documentation, as applicable.
• Process vendor payments via check, ACH, wire transfer, and other electronic payment methods.
• Maintain vendor records, including tax documentation and payment information.
• Resolve vendor inquiries and payment discrepancies professionally and promptly.
• Review and process employee expense reports in accordance with company policies.

Accounting & Compliance

• Prepare recurring sales tax filings and assist with other routine compliance activities.
• Support insurance renewals, audits, and related documentation.
• Maintain business licenses, permits, registrations, and other corporate compliance records.
• Organize and maintain accounting and compliance documentation.

Process Improvement

• Identify opportunities to improve accounts payable processes and internal controls.
• Assist with documenting accounting procedures and best practices.
• Support ERP enhancements, workflow improvements, and automation initiatives.
• Participate in special accounting projects as assigned.

Qualifications

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
• Three or more years of progressive accounts payable or accounting experience.
• Experience managing the full-cycle accounts payable process.
• Experience with sales tax filings or similar compliance responsibilities preferred.
• Construction, manufacturing, distribution, or project-based accounting experience is a plus.
• Experience using Sage 100 or a comparable ERP system preferred.
• Proficiency with Microsoft Excel and Microsoft Office applications.

Knowledge, Skills & Abilities

• Strong organizational and time management skills.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple responsibilities while meeting deadlines.
• Strong analytical and problem-solving abilities.
• Professional judgment and discretion when handling confidential financial information.
• Self-motivated with the ability to work independently and collaboratively.
• Continuous improvement mindset with a desire to enhance processes and operational efficiency.

Why Join This Opportunity?


This is an excellent opportunity for an accounting professional who enjoys more than routine invoice processing. The organization is investing in improving its accounting processes and systems, providing the opportunity to contribute to workflow enhancements, automation initiatives, and operational improvements while working as part of a collaborative finance team.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.