Contract Purchasing Administrator (Office and Shop Supplies)

Job Description

Job Description

From Engine Bay to Payload, we protect vital structures and systems.

Hera Technologies is a premier contract manufacturer specializing in high-precision metallic and non-metallic solutions for the Aerospace, Defense, and Space sectors. Our commitment to quality, innovation, and customer satisfaction has positioned us as an industry leader in the design, manufacturing and maintenance of thermal support systems. Our team is driven by excellence, integrity, and a passion for advancing aerospace technology.

Take the next step in your career with a company committed to excellence, where your contributions are recognized, and your potential is realized.

• Create, process, and maintain purchase orders within the ERP system.
• Review purchase requisitions for completeness and accuracy.
• Monitor open purchase orders and follow up with suppliers regarding acknowledgements, lead times, and delivery commitments.
• Coordinate with Purchasing, Production Planning, Inventory, Quality, and Receiving to ensure timely material availability.
• Maintain supplier records, pricing, certifications, and procurement documentation.
• Assist buyers with RFQs, quote comparisons, and vendor communications.
• Track supplier confirmations, shipping updates, and expedite critical orders when necessary.
• Procure and maintain inventory of indirect materials and operational supplies, including office supplies, safety equipment, consumables, shop supplies, maintenance items, tools, personal protective equipment (PPE), and other non-production purchases.
• Coordinate with department leaders to ensure adequate inventory levels of office and shop consumables while minimizing excess inventory.
• Maintain accurate procurement files and ensure documentation complies with AS9100 and company quality requirements.
• Support supplier onboarding and maintain approved vendor information.
• Resolve discrepancies involving purchase orders, invoices, receipts, supplier documentation, and indirect purchases.
• Generate purchasing reports and assist with KPI tracking, including supplier on-time delivery, purchase order status, and inventory replenishment activities.
• Assist with inventory replenishment activities as assigned.
• Identify opportunities to consolidate vendors, improve purchasing efficiency, and reduce costs for both production materials and indirect purchases.
• Perform other purchasing and administrative support duties as assigned.

• High school diploma or GED required.
• Associate degree in Business, Supply Chain, or related field preferred.
• 2+ years of purchasing, procurement, supply chain, or administrative experience in a manufacturing environment.
• Experience purchasing both production materials and/or indirect operational supplies is preferred.
• Experience working with ERP/MRP systems (Epicor experience preferred).
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced manufacturing environment.
• Ability to maintain confidentiality and handle sensitive supplier information professionally.

• Aerospace or defense manufacturing experience.
• Working knowledge of AS9100 quality systems.
• Familiarity with procurement processes, supplier management, inventory control, and purchasing best practices.
• Experience supporting buyers or purchasing teams.
• Experience procuring office, facility, maintenance, safety, or shop supplies in a manufacturing environment.
• Understanding of production scheduling, material planning, and inventory management concepts.

• Must have professional working proficiency reading, writing, and speaking English.
• Ability to work in office, lab, and manufacturing environments with occasional exposure to noise, chemicals, dust, industrial equipment, and temperature variations.
• Must be able to lift and carry up to 35 lbs. and perform tasks involving standing, walking, bending, and manual assembly.
• Visual acuity required for reading technical drawings, inspecting components, and operating precision instruments.
• Occasional travel to supplier or test sites, including outdoor or industrial settings, with adherence to company and OSHA safety protocols.
• Ability to safely wear required personal protective equipment (PPE), including respirators, gloves, eye protection, and protective clothing.
• Ability to follow all company safety policies, OSHA requirements, and manufacturing procedures.

The above statements are intended to describe the general nature and level of work performed. They are not intended to be an exhaustive list of all responsibilities, duties, or skills required. Management may modify or assign additional duties as needed.

FLSA Classifications: Non-exempt

Type: Contract (~6 months)

Hourly Pay Range: $20 to $24 an hour

Business Hours: Core Business hours, 8 to 5 M to F (flexibility to support project needs beyond standard times)

Reports to: Procurement Manager

Base Location: Ontario, CA

Your actual level and base salary will be determined on a case-by-case basis and may vary based on the following considerations: job-related knowledge and skills, education, and experience.

Total compensation will also include a comprehensive set of benefits including but not limited to: Company paid employee medical, dental and vision insurance. 401K company match (eligibility required), paid sick leave, paid vacation, paid holidays and discretionary bonuses.

EXPORT CONTROL REQUIREMENTS:

To conform to US Government export regulations, the applicant must be a (i) US Citizen, (ii) lawful permanent resident of the U.S. (aka green card holder), (iii) protected individual as defined by U.S.C. 1324b(a)(3), or (iv) eligible to obtain the required authorizations from the U.S. Department of State.

Canopy A&D is an Equal Opportunity Employer, employment with Canopy A&D is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.