Human Resources & Compliance Specialist

Job Description

Job Description

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Position Purpose Summary: The Human Resources & Compliance Specialist provides strategic oversight of all HR functions to support the mission and goals of KIHS. This role ensures compliance with federal and state employment laws, drives organizational effectiveness through the implementation of HR systems and policies, and leads a diverse HR team in delivering high-quality services to the campus community. The specialist develops and manages talent acquisition strategies, employee relations, benefits programs, and performance management, while fostering a safe, inclusive, and productive work environment. Serving as the primary liaison for labor relations and workplace accommodations, this position plays a key role in aligning HR practices with institutional priorities and promoting a positive organizational culture. We operate in compliance with Maryland Behavioral Health Administration (BHA) standards, COMAR, federal and state employment laws, Medicaid requirements, and CARF accreditation standards.

Essential Duties 

• Run HR operations, including recruitment, onboarding, employee relations, performance management, compensation, benefits, and retention.
• Ensure compliance with federal and Maryland employment laws.
• Uphold compliant personnel files and HR policies.
• Oversee credentialing, licensure, and training.
• Serve as authority on COMAR OMHC regulations.
• Align with CARF accreditation preparation and audits.
• Ensure HIPAA workforce compliance and training.
• Uphold compliance with BHA staffing requirements.

Responsibilities

• The Human Resource & Compliance Specialist also possesses an extensive and up-to-date understanding of federal and state employment laws to advise leadership with solutions for human resources issues and evolving organizational needs
• Additionally, they spearhead the implementation of an HRIS or similar system to facilitate processes and provide comprehensive data and reports on HR activities
• Leads a staff of managerial, professional, and clerical employees responsible for providing all HR services to the campus community
• Develops methods for collecting feedback internally on program satisfaction and modifies programs as needed
• Utilizes available technology to maximize operational efficiencies and provide enhanced delivery of HR services to the campus community
• Acts as a liaison in assisting employees with workplace accommodations under federal and local disability laws
• Manages, tracks, and ensures compliance with all Affirmative Action plans for the University
• Works closely with the Compliance Officer on related matters
• Develops, implements, and manages all HR policies in a consistent and fair method
• Designs recruitment strategies with campus administrators to encourage highly qualified individuals to apply for faculty and staff vacancies
• Provides guidance to hiring managers and search committees with the interview and selection process
• Facilitates communications between and among employees and management including counseling, conflict resolution, meeting facilitation, and team building
• Monitors the annual review process to verify that all employees receive performance evaluations
• Plans new employee orientation programs to foster a positive attitude toward the KIHS’s mission, while introducing new personnel to important institutional policies
• Serves as the KIHS’s primary contact for all labor relations issues and union negotiations 
• Provides high-quality, accessible benefit programs for affordable employees, reflect the organization’s identity, and support employees in balancing work and family responsibilities
• Works with the Public Safety, Environmental Health & Safety, General Counsel, and Risk Management offices to provide employees with a safe and effective workplace
• Prepares and manages the annual budgets for the HR office and benefits programs
• Performs other related duties as assigned by the CEO

Required Education and Licensing:

• A master's degree is required, but material, demonstrated successful experience may be considered instead of Masters degree
• At least ten (10) years’ experience in HR with five (5) years’ experience managing Human Resources staff in a medium-sized business/organization
• Thorough knowledge of best practices in HR, with a solid understanding of applicable federal, state, and local laws, to include Title VII, ADA, FLSA, FMLA, ERISA, IRS, INS, Title IX, and employment discrimination regulations
• Familiarity with HR management systems and overall technological proficiency
• Professional In Human Resources (Required)
• SHRM Certified Professional (Preferred)

Qualifications:

• Proficiency in Microsoft Office and EHR systems
• Knowledge of Maryland's mental health system, Medicaid/MCO programs 
• Ability to work with a diverse population, including an understanding of serious and persistent mental illness.
• Knowledge of COMAR pertaining to OMHC operations and billing practices
• HIPAA training required within 30 days of hire
• Ability to communicate complex benefits simply and effectively to staff
• Require strong attention to detail and follow through with time sensitive matters
• Respect for and adherence to client confidentiality and HIPAA compliance
• Ability to work well independently and collaboratively
• CPR/First Aid Certification Preferred (or willing to obtain within first 6 months of hire)
• Leadership: 3 years (Preferred)
• HR Director: 5 years (Preferred)

Benefits
• Health insurance (medical, dental, vision) with CareFirst BlueCross BlueShield.
• Paid time off.
• 401(k) with 3% matching after one year of employment.

Working Conditions and Environment

• Maintain a clean, safe, and drug-free working environment
• Must pass a criminal background check and drug screening. & TB testing
• Always maintain a professional appearance and demeanor
• Office work includes commuter work, documentation, planning, and team meetings
• Employment Type: Full time 40hrs weekly, W-2 Employee
• Weekly Schedule: Monday through Friday, 9:00 AM – 6:00 PM (1-hour mandatory lunch break)
• $90.000 - $100.000 annually