Grants Analyst - HOME & Human Services

Job Title

Position is responsible for the general financial oversight and analysis of assigned federal grant program(s).

Position Responsibilities

Maintains accurate balances of expenditures and revenue by project and grant
Enters data, runs reports, and sets up federal draws using the Housing and Urban Development financial data entry system, integrated disbursement, and information system (IDIS)
Authorizes claims/expenditures and documentation prior to payment. Analyzes supporting justification and makes recommendations for approval or denial
Processes claims for payment by creating receiver in PeopleSoft Financial System
Provides revenue coding to the Controller's Office
Prepares information for and responds to internal and external auditors
Prepares, analyzes, and reconciles grant structure for new and old projects
Sets up and maintains databases and spreadsheets associated with grant management
Reconciles grant accounts on a monthly basis
Performs on-site monitoring of organizations/developers that receive grant awards from the department
Prepares financial reports for the Department CFO, U.S. Department of Housing and Urban Development, and the Controller's Office
Sets up contract or projects in PeopleSoft ensuring accuracy of grant coding
Resolves any problems encountered in processing or posting claims
Ensures that policies for the department and City are adhered to in an effective manner
Assists with analyzing and evaluating quarterly reports submitted by grantees
Creates Standard Operating Procedures and other documents for grant programs
Participates and assists in providing training opportunities to community partners
Makes recommendations for process and procedure improvements
Must maintain confidentiality at all times

Qualifications

Minimum Job Requirements and Qualifications Bachelor's degree in Public Administration, Planning, Business Management, Business Administration, Accounting Principles, or related field with two (2) years of work experience. Each year of direct work experience may be substituted for each year of education. Computer literacy and knowledge of Microsoft office required. Must be organized and detail oriented. Must establish and maintain effective working relationships with city colleagues and work in a team environment. Ability to manage several projects simultaneously is required as well as willingness to cross train. Must be able to attend meetings or perform work outside of the office. Preferred Job Requirements and Qualifications Bachelor's degree in Public Administration, Planning, Business Management, Business Administration, Accounting Principles, or related field with one (1) years of work experience. Computer literacy and knowledge of Microsoft office required. Must be organized and detail oriented. Must establish and maintain effective working relationships with city colleagues and work in a team environment. Ability to manage several projects simultaneously is required as well as willingness to cross train. Must be able to attend meetings or perform work outside of the office.