Office Operations Coordinator

Office Operations Coordinator

Cogent People is seeking a part-time Office Operations Coordinator to create a professional, welcoming, and well-run office environment for our team and visitors. As the first point of contact in our office, this individual will represent our standards of professionalism while ensuring that day-to-day office operations run smoothly and efficiently.

Front Office & Visitor Experience

• Greet and check in visitors; maintain a professional and polished reception presence
• Serve as the first impression of the company for clients and guests
• Ensure the front office and common areas are organized and presentable at all times

Office Operations & Readiness

• Receive deliveries and manage office supplies across storage, kitchen, and collaboration spaces
• Maintain inventory and proactively restock supplies (coffee, snacks, and essentials)
• Set up and reset conference rooms for meetings; ensure spaces are left organized and ready for use
• Monitor and maintain overall office readiness and appearance throughout the day

Administrative & Culture Support

• Order office supplies, catering, and meals for internal meetings and events
• Support coordination of team events (e.g., picnics, holiday gatherings) in collaboration with leadership and HR
• Maintain and reinforce office standards for cleanliness, organization, and shared-space etiquette

Requirements

What We're Looking For

• Energetic, proactive, and detail-oriented
• Strong sense of ownership and pride in maintaining a professional environment
• Comfortable interacting with executives, employees, and visitors
• Professional appearance and demeanor appropriate for a client-facing role
• Ability to anticipate needs and act without constant direction

At Cogent People, we combine technical excellence with a mission-driven culture. Our teams work on meaningful, high-impact projects that support government and enterprise transformation initiatives.

We offer:

• Competitive compensation
• Career growth and professional development opportunities
• Exposure to complex, mission-critical systems
• A collaborative and supportive team environment
• Long-term client engagements with stability and continuity
• We are a Certified Great Place to Work, committed to building an inclusive and high-performance culture.

Benefits

• Medical, Dental, and Vision Insurance (comprehensive coverage)
• 401(k) with company match
• Company-paid life insurance
• Short-term and long-term disability coverage
• Paid Time Off: 3 weeks annually + 10 paid holidays
• Employee assistance and wellness resources (as applicable)

Compliance Notice

Cogent People Inc. conducts employment verification for all candidates. Misrepresentation of work authorization, residency history, or professional experience will result in disqualification.

We are an Equal Opportunity Employer (EEO) and evaluate all applicants based on qualifications, experience, and role requirements.

We do not engage third-party recruiters for this role unless explicitly stated.