Certified Payroll Specialist

Certified Payroll Specialist

Under the direction of the Certified Payroll Manager, the Certified Payroll Specialist completes general certified payroll data reporting and related administrative duties.

Essential Functions:

• Processing of weekly certified payroll, including uploads and distribution of reports.
• Processing of subcontractor certified payroll, including distribution
• Maintenance of the certified payroll folders
• Provide customer support to both prime contractors and subcontractors as related to certified payroll
• Monitor emails for contract information
• Maintain project excel sheet with project details
• Assist with certified payroll start-up paperwork.
• Assist with Union Reports and Status Letters
• Provide assistance as required with regular certified payroll distribution
• Performing general office duties, such as filing, copying, etc.
• Other duties and responsibilities as assigned by the Certified Payroll Manager

Education and Experience:

• 2+ years of previous Payroll Union experience (experience with Construction Payroll department preferred, but not required)
• Previous Certified Payroll experience preferred, but not required)
• 2+ years of Data Entry experience.
• Advanced MS Excel and proficiency in MS Word
• Accurate 10-key by touch and demonstrated data-entry accuracy
• Demonstrated customer service excellence, including professional, courteous phone skills
• Ability to successfully work on several tasks with similar timeframes and similar deadlines
• Ability to work under pressure to meet deadlines
• Excellent verbal and written communication skills
• Excellent interpersonal communication skills
• Strong aptitude for learning new systems and programs
• Ability to work overtime and weekends as required by Supervisor or Manager

Acco Competencies:

• Proactivity / Initiative: Recognizes what needs to be done and accomplishes it in a manner appropriate for one's level/position and with minimal supervision.
• Perseverance: Shows the wherewithal to fight for difficult goals despite challenges and to bounce back from adversity.
• Insight: The ability to gather and make sense of information that suggests new possibilities.
• Engagement: Shows a knack for using emotion and logic to communicate a persuasive vision and connect with people.
• Teamwork: The ability to effectively work toward common goals with others by supporting, encouraging, and sharing information in an authentic and approachable manner.
• Big Picture: Understands and contributes to organizations' short- and long-term business strategy. On a personal level has independently developed a vision for short- and long-term career success.
• Motivation / Dedication: Commits to excellence in pursuing unselfish goals. Initiates action with collective goals takes responsibility and shows personal humility.
• Technical Curiosity / Willingness to Learn: Interest in seeking out new experiences, knowledge, and candid feed, back; demonstrating an openness to learning and change.
• Problem-Solver: Ability to identify, analyze, and solve a problem in support of personal, group, department, or organizational objectives.

Physical Requirements:

• Must regularly lift and /or move up to 30 pounds, frequently lift and/or move up to 50 pounds and occasionally lift and/or move up to 100 pounds.
• While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms.
• Specific vision abilities required by this job include Close vision and Ability to adjust focus.
• The employee is frequently required to sit and talk or hear.
• The employee is occasionally required to climb or balance and stoop, kneel, crouch, or crawl.
• The noise level in the work environment is usually moderate.
• You are a responsible person with the ability to multi-task. You understand that regular & routine attendance is required.

Hours:

Monday through Friday beginning between 6:00 am and 7:00 am and ending between 4:00 pm and 5:00 pm, with one hour for lunch. Eight hours per day is required, and occasional overtime may be necessary due to business needs.

Competitive Wages:

$30-$37 per hour. Applicants, please note that actual compensation is determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location, among others. The offered wage or salary is only one aspect of an employee's total compensation.