Administrative Assistant

Administrative Assistant (Top Secret Clearance Required)

Position: Administrative Assistant (Top Secret Clearance Required)

Location: Lexington, MA (100% On-site) Length: 9 month contract

Essential Duties and Responsibilities:

• Provides administrative support to ensure efficient operation of the office.
• Supports managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.
• Answers and directs phone calls. Organizes and schedules meetings and appointments. Maintains contact lists.
• Produces and distributes correspondence memos, letters, faxes and forms.
• Assists in the preparation of regularly scheduled reports.
• Develops and maintains a filing system.
• Books travel arrangements.
• Submits and reconciles expense reports. Provides general support to visitors.
• Provides information by answering questions and requests.
• Researches and creates presentations. Generates reports. Handles multiple projects.
• Prepares and monitors invoices.

Qualifications:

• Active TS/SCI eligibility required
• 2-4 years of professional experience
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Advanced Outlook and calendaring skills
• Advanced PowerPoint skills
• Excellent organizational, time management, and multitasking abilities
• Strong written and verbal communication skills with attention to detail
• Ability to balance and prioritize multiple task items in a very fast-paced environment

Post-offer background check is required. Digital Prospectors is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Digital Prospectors affirms the right of all individuals to equal opportunity and prohibits any form of discrimination or harassment.