Administrative Assistant - Legal Group

CBIZ is seeking a highly organized and proactive Administrative Assistant to support a collaborative legal team in a fully in-office role (5 days per week). This position provides critical administrative support to attorneys and paralegals, coordinates client-facing meetings and communications, and helps ensure the smooth day-to-day operation of the practice. Provide comprehensive administrative support to multiple attorneys and legal professionals, including calendar management, document preparation, file maintenance, copying, scanning, mailing, and general administrative support. Prepare, proofread, format, and finalize correspondence, engagement letters, legal documents, and other client-facing materials with a high degree of accuracy and attention to detail. Assist with opening new client matters, maintaining client records, and processing executed documents in accordance with established procedures. Coordinate and participate in client meetings, including scheduling, preparing meeting materials, and providing logistical support before, during, and after meetings. Serve as a professional point of contact for clients and internal stakeholders via phone, email, video conference, and in-person interactions. Support client billing, reporting, and collections processes, ensuring timely and accurate follow-up. Maintain organized electronic and physical filing systems and assist with records management. Provide support for special projects and perform additional administrative and operational duties as needed. Associate or bachelor's degree preferred. Minimum of two years of administrative or office support experience required; experience in a law firm, legal department, or other professional services environment strongly preferred. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams, along with the ability to quickly learn new technologies and internal systems. Demonstrated commitment to continuous learning, professional development, and process improvement. High school diploma or GED

• 2 years experience in office environment and preferably performing as an administrative assistant
• Must have knowledge of administrative procedures
• Demonstrated ability to communicate verbally and in writing throughout all levels of organization, both internally and externally

With industry knowledge and expertise in accounting, tax, advisory, benefits, insurance, and technology, CBIZ delivers actionable insights to help clients anticipate what is next and discover new ways to accelerate growth. CBIZ CPAs is an independent CPA firm that provides audit, review and attest services, while CBIZ provides business consulting, tax and financial services.