Executive Assistant

The Executive Assistant to the Chief Human Resources Officer is a key partner responsible for supporting the day-to-day operations and strategic priorities of the CHRO and HR leadership team. This role plays a critical part in keeping the function running smoothly by managing executive communications, coordinating high-level initiatives, and ensuring seamless collaboration across the organization.

This position is ideal for a polished, resourceful professional who thrives in a fast-paced environment and can operate with a high level of discretion and professionalism. The successful candidate will be proactive, detail-oriented, and capable of anticipating needs, managing competing priorities, and handling confidential information with sound judgment and care.

Responsibilities

• Manage calendars for the CHRO, including scheduling internal and external meetings, board interactions, and leadership engagements.
• Coordinate travel arrangements, itineraries, and expense reporting for the CHRO
• Prepare agendas, briefing materials, presentations, and reports for executive meetings.
• Support the planning and coordination of HR leadership meetings, off-sites, and departmental initiatives.
• Serve as a liaison between HR leadership and other departments.
• Handle highly sensitive HR and employee information with strict confidentiality.
• Maintain organized and secure documentation related to HR initiatives and executive materials.
• Support the preparation of materials related to executive compensation, board updates,
• Manage special projects for the CHRO and HR leadership team.
• Assist in tracking progress of key HR initiatives and departmental priorities.
• Support coordination of company-wide HR communications, events, and leadership meetings.
• Help maintain HR reporting dashboards and administrative processes.
• Build strong relationships with executive assistants across the organization to facilitate coordination among leadership teams.
• Represent the HR office professionally and maintain a high level of service and responsiveness.

Ideal Experience

• Bachelors degree preferred or equivalent professional experience.
• Approximately 5+ years of experience supporting a senior executive, preferably in Human Resources or corporate leadership environments. Experience working in a fast-paced corporate environment supporting senior leadership.
• Exceptional organizational and time management skills.
• Strong written and verbal communication abilities.
• High level of discretion and ability to manage confidential information.
• Superior proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word).
• Experience with HR systems and tools is a plus.
• Ability to prioritize competing demands and manage multiple projects simultaneously.
• Strong attention to detail and proactive problem-solving skills.
• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the CEO and other senior executives by maintaining effective relationships with interested parties.

#118022

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.