Office Manager

Job Description

Job Description

We're a commercial mechanical contractor looking for an Office Manager to be the organizational backbone of our operation. If you like owning your domain, solving problems before anyone asks, and keeping a busy office running without drama, this is a good fit.

What you'll do:

• Run the front office — phones, visitors, mail and shipping, and general email
• Keep the office stocked and presentable, from supplies to the break room
• Coordinate facility vendors: copier, IT/phone, cleaning, pest control, and routine inspections
• Manage company vehicle records — registrations, inspections, insurance docs, and maintenance scheduling
• Maintain filing systems, vendor records, certificates, and project documentation
• Handle office purchasing, verify deliveries, and route invoices to Accounting
• Back up the Warehouse Manager on receiving when needed
• Provide direct administrative support to the Owner and Operations Manager — scheduling, follow-ups, correspondence, and special projects
  

What we're looking for:

• 3+ years in an office management or senior administrative role (construction or trades experience a plus)
• Strong organizational skills and genuine attention to detail
• Comfortable juggling competing priorities and following through without reminders
• Proficient with Microsoft Office and quick to pick up new systems
• Discretion with confidential company, employee, and financial information
• Valid driver's license and reliable transportation
  

Compensation & benefits: $55,000–$65,000 annually, plus PTO, Sick Leave, Medical, Dental & Vision Benefits, and 401K.

Schedule:
Full-time, In-office, Monday–Friday.