Paralegals and Legal Assistants

Nexus Staff Inc.

Job Title: Paralegals and Legal Assistants
Employment Type: Contract
Work Hours: 40 hrs./week
Work site: Hybrid
Location: 44 Holland Ave, Albany, NY 12229
Job Duration: 2 Years
Closing: 10/21/2026.

Legal Assistant (working title: Grants Specialist)
The New York State Office for People with Developmental Disabilities (OPWDD) is seeking a focused, motivated, and highly organized candidate to join the Central Office Grants Management Unit (GMU). The Grants Specialist will work directly under the Associate Director of Contracts and serve as a high-level operational partner, ensuring smooth workflows across contracts, procurements, and unit administration.

Primary Responsibilities

Assist in development and organization of various solicitations, contracts, and grants, including tracking/monitoring throughout the process, and performing administrative review of proposals.
Manage evaluation documentation, process files in internal databases and the Statewide Financial System (SFS), and coordinate evaluation logistics.
Streamline unit operations, maintain structured filing systems, and keep complex tracking spreadsheets up to date.
Monitor multiple shared email inboxes, and communicate professionally with external vendors, stakeholders, and staff throughout the agency.
Perform a wide variety of activities associated with contractual and administrative services, including but not limited to research, proofreading, compliance, scheduling, recording meeting notes
Provide general administrative support to the Bureau of Contract and Grants Management which includes the Contract Management Unit (CMU) and the GMU.
Drive special initiatives and support unit leadership with research and ad-hoc projects.

Technical Qualifications

At minimum an Associate degree, Bachelor degree preferred (recent graduates are encouraged to apply).
Employment history of at least 2 years (office experience preferred).
Ability to comprehend and interpret complex written materials; excellent writing, analytical, communication, and organizational skills; experience with Microsoft applications (*Excel*); ability to learn new software systems and technology quickly; ability to meet deadlines, adapt to changing tasks, and handle multiple priorities.

Additional Information

Monday through Friday, 7:30-3:30 or 8:00-4:00
Total hours will be 37.5 hours per week. Overtime is not expected.
This position qualifies for up to 50% telecommuting (up to 2-3 days per week, no more than 5 days every 2 weeks) after an initial training period and subject to department head approval. A laptop will be provided for in-office and at home use.
The building is accessible on CDTA Bus Route 13, 18, 100, and 734.
Free parking is available at this location.
Interviews will be conducted in person.
On the job training will be provided.

The Nexus Staff Difference:

Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
We offer weekly payments via ACH (Automated Clearing House).
Serving as Prime Vendors to New York State and New York City for over 10 years.

Apply

Vacancy posted 21 hours ago

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