Marketing Coordinator

Marketing CoordinatorThe Marketing Coordinator serves as a central operational partner across Brand Marketing, Creative Services, Editorial, Social, Partnerships, PR, and Experiential — helping drive organization, coordination, and communication across marketing initiatives.This role supports the day-to-day workflow management behind campaigns, partnerships, events, PR, and brand activations. Responsibilities include vendor and partner coordination, product procurement support, asset and approval tracking, invoice management, timeline coordination, and cross-functional project organization.The ideal candidate is highly organized, proactive, detail-oriented, and excited by the worlds of design, interiors, fashion, media and luxury brand storytelling.Total target compensation range: $24.00-$29.00/hr.Key ResponsibilitiesCross-Functional Marketing CoordinationServe as a central coordination partner across Brand Marketing, Creative Services, Editorial, Social, PR, Partnerships, and Experiential initiativesSupport execution and organization of integrated marketing campaigns, partnerships, events, activations, and editorial initiativesHelp manage project timelines, approvals, deliverables, scheduling, and cross-functional communication across multiple concurrent initiativesMaintain organizational visibility across projects, ensuring teams remain aligned on deadlines, approvals, next steps, and deliverablesAssist in improving operational workflows, tracking systems, and organizational processes to support growing marketing initiativesPartnerships, PR + Vendor CoordinationCoordinate communication with external brand partners, agencies, vendors, talent, PR teams, and collaboratorsSupport partnership and event execution through timeline management, asset gathering, approvals, logistics coordination, and follow-throughManage image, copy, quote, and creative asset requests across campaigns, partnerships, events, editorial, and PR initiativesHelp facilitate partnership agreements, routing approvals and coordinating with internal stakeholders as neededSupport guest list organization, vendor coordination, shipping logistics, and operational needs for events and activationsProduct Procurement + Asset CoordinationSupport product sourcing and procurement workflows across photoshoots, campaigns, events, partnerships, PR placements, and social/editorial initiativesCoordinate vendor outreach regarding product availability, timelines, approvals, shipment tracking, and returnsMaintain organized records of product requests, vendor contacts, shipments, tracking information, and sourcing documentationAssist in streamlining procurement and sample trafficking workflows across teamsMarketing Operations + Administrative SupportCoordinate invoice tracking, submission, and follow-through with internal finance and external vendors/partnersHelp manage documentation, contracts, approvals, and organizational systems across marketing initiativesSupport preparation of campaign recaps, presentations, executive summaries, reporting documents, and internal planning materialsAssist in maintaining select project trackers, calendars, and organizational tools (Asana, spreadsheets, timelines, etc.) in close coordination with the Brand Operations ManagerBrand Planning + Insight SupportConduct ongoing competitive and market research across design, interiors, hospitality, luxury retail, and mediaGather and synthesize customer, campaign, social, and partnership insights to support brand strategy developmentAssist in preparing campaign recaps, executive summaries, strategic presentations, and reporting materialsMonitor emerging design trends, cultural moments, and industry conversations relevant to the Lumens customerSkills and Experience2–4 years of experience in marketing coordination, brand operations, production coordination, partnerships, PR, procurement, or integrated marketingExceptional organizational and project management skills with strong attention to detailStrong written and verbal communication skillsAbility to manage multiple projects and timelines simultaneously in a fast-paced environmentComfortable coordinating across creative, editorial, marketing, vendor, and partnership teamsPassion for design, interiors, architecture, fashion, and luxury storytellingProficiency in Google Suite, Keynote/PowerPoint, Excel and project management tools such as AsanaNice to HaveExperience working with luxury, interiors, fashion, hospitality, or editorial brandsInterest in brand strategy, customer insights, or cultural trendsWhat Success Looks LikeProduct procurement workflows become more centralized, organized, and efficient across teamsVendor communication and sourcing coordination operate proactively rather than reactivelyBrand, Creative, Editorial, PR, and Experiential teams gain increased bandwidth for higher-value strategic and creative workCross-functional initiatives move more efficiently with improved visibility and organizationMarketing initiatives are better supported through streamlined coordination and operational consistencyAbout LumensAs North America's premier destination for design aficionados, architects, interior designers, and contract professionals, Lumens offers a discerning edit of modern lighting, furniture, and décor. Sourcing more than 400 of the most exceptional international design brands, our curated product assortment features iconic European collections as well as niche artisan creations. Our team includes certified interior designers and ALA-certified product specialists, and we're looking for fellow design enthusiasts to join our team.Since June 2021, Lumens has been part of Flos B&B Italia Group, a leading global high-end design group operating a portfolio of legacy brands in the world of luxury furnishings and lighting. Driven by a purpose of "We design for a beautiful life," the Group includes some of the most distinctive European cultural heritage products and designs for the planet, people, and culture. The Group includes FLOS, B&B Italia, Louis Poulsen, Maxalto, Arclinea, Azucena, FENDI Casa, Audo Copenhagen, and Lumens.CommitmentsPeople are at the heart of our business. We strive for an empowering and positive culture and working environment for our people. Therefore, creating a strong, diverse and inclusive team is essential for Lumens. For us, your expertise and motivation matter most.Location: Sacramento, CA / San Francisco, CA / Remote for the right candidateBenefits: access to health benefits + 401k + 3 weeks annual paid time off