Executive Administrative Assistant, IMG

Job Conditions Are you passionate about being part of a team at a Fortune 100 company with nearly 70 billion in annual sales that delivers extraordinary care to help individuals and businesses prepare for and protect their future? If so, then Nationwide Financial could be the place for you. Our customers and partners are at the center of everything we do and we’re looking for associates who are passionate about delivering extraordinary care. All hired associates must reside within 35 miles of One Nationwide Plaza, Columbus OH 43215. Work schedule: 3 days in office, 2 days remote. This role does not qualify for employer-sponsored work authorization. Nationwide does not participate in the STEM OPT extension program. Job Description Summary Are you a problem solver and detail-oriented? If you can take initiative, use both your analytical and creative abilities to make sound decisions and have a desire to solve challenges, we want to hear from you. As an Executive Administrative Assistant, you will perform a wide variety of confidential, detailed and complex administrative functions under direct supervision. You will coordinate meetings and make business and travel arrangement decisions for your leaders and their teams. You’ll plan, organize and schedule your own work and may serve as an informal mentor to other administrative assistants in the office. Key Responsibilities Focus on both daily and longer-range calendar for multiple leaders and teams. Manage leaders’ personal calendars as directed. Coordinate travel plans for leaders and teams and make mid-trip changes quickly when required. Compile information for reports and presentations. Screen communications for action items and due dates, bringing key items to the leaders’ attention. Initiate necessary actions such as follow-ups and prioritizations. Draft responses for executive review, implementing their style into all communications. Provide assistance with office procedures or processes that help the team be more productive and efficient. Monitor departmental expenses, process expense reports in a timely manner and monitor expense reports submitted by executives and staff for accurate reporting. Manage budget for meeting planning, conduct quality checks on invoices and accounts payable, and pass travel expenses and other costs to the office budget coordinator. Stay current on Nationwide procedure changes, Human Resources policy changes, and business environment changes that impact department plans. May participate in special projects as assigned. May perform other responsibilities as assigned. Reporting Relationships Typically reports to an Associate Vice President level executive or above, and may support multiple executives and their staff. This is an individual contributor role. Typical Skills and Experiences Education High school, vocational or technical business school studies in secretarial science; some undergraduate-level coursework beneficial. License/Certification/Designation Administrative professional certification(s) such as Certified Administrative Professional (CAP) or Certified World Class Assistant (CWCA) are a plus. Experience Typically six or more years of related administrative assistant experience. Nationwide experience is highly desirable. Knowledge, Abilities and Skills Knowledge of company policies and organizational structure. Understanding of office practices and procedures. Ability to make decisions and recommend solutions to work processing and office management problems. Strong communication skills to interact with all levels of leaders, associates, and external contacts. Ability to proofread own work and the work of others for content and format accuracy. Intermediate mathematical calculation skills. Ability to build effective business relationships. Other criteria, including leadership skills, competencies and experiences may take precedence. Staffing exceptions to the above must be approved by the hiring manager’s leader and Human Resources Business Partner. Values Regularly and consistently demonstrates Nationwide Values. Overtime Eligibility Eligible (Non Exempt) Working Conditions Occasional travel. Non-standard, extended or overtime work as needed based on workflow needs. ADA The above statements cover what are generally believed to be principal and essential functions of this job. Specific circumstances may allow or require some people assigned to the job to perform a somewhat different combination of duties. Benefits We have an array of benefits to fit your needs, including medical, dental and vision, life insurance, short and long term disability coverage, paid time off with newly hired associates receiving a minimum of 18 days paid time off each full calendar year prorated quarterly based on hire date, nine paid holidays, 8 hours of Lifetime paid time off, 8 hours of Unity Day paid time off, 401(k) with company match, company-paid pension plan, business casual attire, and more. To learn more about the benefits we offer, click here. Equal Opportunity Employer Nationwide is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive culture where everyone feels challenged, appreciated, respected and engaged. Nationwide prohibits discrimination and harassment and affords equal employment opportunities to employees and applicants without regard to any characteristic or classification protected by applicable law. Note to Employment Agencies Nationwide does not accept unsolicited resumes from employment agencies. All resumes submitted by employment agencies directly to any Nationwide employee or hiring manager in any form without a signed Nationwide Client Services Agreement on file and search engagement for that position will be deemed unsolicited in nature. No fee will be paid in the event the candidate is subsequently hired as a result of the referral or through other means. Compensation Nationwide pays on a geographic-specific salary structure and placement within the actual starting salary range for this position will be determined by a number of factors including the skills, education, training, credentials and experience of the candidate; the scope, complexity and location of the role as well as the cost of labor in the market; and other conditions of employment. If a Sales job, Sales Incentives based on performance goals are possible in addition to this range. Note on Compensation for Part-Time Roles: Please be aware that the salary ranges listed below reflect full-time compensation. Actual compensation may be prorated based on the number of hours worked relative to a full-time schedule. The national salary range for Executive Administrative Assistant is 55,700.00 to 103,500.00. The expected starting salary range for Executive Administrative Assistant is 55,700.00 to 83,500.00. #J-18808-Ljbffr Nationwide