Executive Assistant

The Virginia Economic Development Partnership (VEDP) seeks an Executive Assistant to provide strategic executive and operational support to the Information Technology Division (IT). This position serves as a trusted partner to the Vice President, Information Technology and coordinates administrative, operational, and communications activities across the division.

The ideal candidate is highly organized, detail-oriented, and proactive, with the ability to manage competing priorities, exercise discretion, and thrive in a fast-paced environment. This position works closely with IT leadership, VEDP staff, vendors, and external partners to ensure the smooth operation of division activities and initiatives.

Responsibilities:

• Provide executive support to the Vice President, Information Technology
• Lead IT procurement, purchasing, contract administration, and vendor activities
• Process invoices, vendor payments, reimbursements, and purchasing documentation
• Manage executive calendars, communications, and team travel arrangements
• Coordinate division operations, activities, and strategic initiatives
• Prepare executive correspondence, presentations, reports, and briefing materials
• Track decisions, action items, project milestones, and operational deliverables
• Coordinate onboarding, offboarding, and employee engagement efforts
• Maintain policies, procedures, records, and operational documentation
• Serve as a liaison between IT leadership, staff, and external stakeholders
• Recommend and implement improvements to administrative and business processes

Skills:

• Exceptional organizational, planning, and time management skills
• Strong written and verbal communication abilities
• Strong analytical and problem-solving skills
• Excellent grammar, proofreading, and presentation development skills
• Demonstrated ability to manage multiple priorities and deadlines simultaneously
• Ability to exercise sound judgment, discretion, and professionalism in handling sensitive and confidential information
• Strong attention to detail and commitment to accuracy
• Customer service mindset with a collaborative and solutions-oriented approach
• Ability to work independently while coordinating effectively with diverse stakeholders
• Demonstrated ability to learn new technologies, business processes, and software applications

Experience:

• 3-5 years' experience providing executive-level administrative support
• Proficiency with Microsoft 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint
• Experience managing procurement, purchasing, invoices, contracts, or vendor relationships preferred
• Experience with meeting management, project tracking, or workflow tools preferred

This is a hybrid position based in VEDP's office in Richmond, Virginia.

Being authorized to work in the U.S. is a precondition of employment. VEDP uses the E-Verify system and does not provide sponsorship.

All candidates must apply through our website A valid Virginia driver's license is required. Salary Range: $60,000 - $75,000. Application deadline: September 25, 2026.

VEDP is an Equal Opportunity Employer. All applicants are considered for employment without regard to race, sex, color, national origin, religion, sexual orientation, gender identity or expression, age, veteran status, political affiliation, genetics, or against otherwise qualified individuals with disabilities. It is VEDP's intent that its employment and personnel policies and practices conform to all applicable federal, state, and local laws and regulations regarding non-discrimination and affirmative action. Applicants requiring more information or requiring assistance may contact VEDP Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. TDD View phone number on click.appcast.io.