Executive Assistant II (Hybrid - Richmond, VA)

Executive Assistant II (Hybrid - Richmond, VA)

We are looking for an articulate, assertive and detail-oriented Executive Administrative Assistant who excels in a fast moving, changing team environment. This position will support our Chief of Enterprise Services and selected members of his staff. The role requires initiative, creativity, and a high level of professionalism. This individual must have strong communication capabilities, problem solving, and organizational skills with the ability to prioritize effectively. This executive assistant understands what it takes to keep the executives on task, scheduled appropriately, prepared for meetings, and knows how to help run their lives smoothly.

Position Accountabilities

• Plan for, schedule, organize and coordinate (project mgmt. of) staff & departmental functions/meetings including events/off-sites, structuring agenda, notes and managing follow up of actions from leadership meetings
• Reconciles invoices for team and process expense reports.
• Assist in building presentations for internal and external audiences including coordination or and collation of multiple presenters slides for departmental meetings.
• Prepare general correspondences, memos, charts, tables, graphs, etc. Proofread drafts for spelling, grammar and layout, making appropriate changes. Be responsible for accuracy and clarity of final copy.
• Manage schedule and all appointments
• Co-ordinate travel arrangements including agendas, flights & hotel details
• Vendor payment processing for various marketing expenses including media, promotional items, sponsorships and more.
• Ordering and inventory management of promotional items
• Department office supply orders
• Event management (catering, invitations, RSVPs, facilities requests) for internal and external events as needed
• Distribution of daily mail across the department
• Serve as front reception back up in rotation with other assistants

Organizational Relationship

• Reports directly to the Chief of Enterprise Services & Chief of Staff.

Position Qualifications

Education & Experience

• Bachelor's degree preferred
• 5+ years of experience as an Administrative/Executive Assistant preferably supporting a senior executive

Knowledge & Skills

• Proactive, nimble and accessible.
• Demonstrated ability to exercise absolute discretion and maintain confidentiality
• Ability to perform duties in an independent manner while demonstrating initiative and resourcefulness in a fast-paced environment
• Exceptional attention to detail (follow-through), accuracy and commitment to customer satisfaction
• Develop and sustain a level of professionalism with a sense of humor and a positive and approachable personality
• Experience/aptitude with HRIS software
• Results orientation
• Highly motivated and able to work well independently or as part of a team
• Ability to work in a high pressure fast paced environment
• Ability to multi-task and prioritize work, strong time management skills
• Impeccable work ethic
• PC proficiency with strong working knowledge of PowerPoint, Excel and Outlook
• Ability to remain calm in stressful or demanding situations
• Excellent written, oral and interpersonal communication skills
• Seeks solutions for improvement in process and programs
• Intermediate analytical and problem solving skills

Salary offered will be based on several factors including but not limited to education, work experience, certifications, etc. This position is also eligible to participate in either an applicable incentive compensation plan for the position or a discretionary profit sharing bonus program. General information on our comprehensive benefits package can be found by visiting

We are proud to be an Equal Employment Opportunity employer. We maintain a drug-free workplace.