Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist Location: Houston, TX (77079) Employment Type: Full-Time Industry: Oil & Gas / Energy / Construction / Industrial Services About the Role We are seeking an experienced Accounts Payable Specialist to join a growing accounting team supporting operations within the oil & gas, energy, construction, or industrial services industries. The ideal candidate will have hands-on experience managing a high volume of invoices and vendor transactions while maintaining accuracy, meeting deadlines, and providing excellent internal and external customer service. Experience in a project-based, construction, oilfield services, energy, or industrial environment is highly preferred, particularly for candidates familiar with purchase orders, three-way matching, job costing, and vendor management. Key Responsibilities

• Process a high volume of vendor invoices accurately and efficiently
• Review invoices for proper coding, approvals, purchase orders, and supporting documentation
• Perform three-way matching of purchase orders, receipts, and invoices
• Code invoices to the appropriate general ledger accounts, cost centers, projects, and jobs
• Enter invoices into the ERP/accounting system and ensure timely processing
• Prepare and process weekly check runs, ACH payments, wires, and other payment transactions
• Maintain accurate vendor records and assist with vendor onboarding and maintenance
• Reconcile vendor statements and research outstanding or disputed invoices
• Respond to vendor and internal inquiries regarding invoice and payment status
• Research and resolve discrepancies between invoices, purchase orders, receipts, and contracts
• Assist with month-end close activities, including AP accruals and account reconciliations
• Monitor AP aging and assist with identifying past-due or outstanding items
• Maintain organized documentation and ensure compliance with company policies and procedures
• Assist with 1099 reporting and other AP-related compliance activities
• Support internal and external audits by providing invoices, payment records, and supporting documentation
• Identify opportunities to improve AP processes, controls, and efficiency
• Assist with special projects and other accounting responsibilities as needed