Contract Administrator

Job Description

Job Description

Position Summary:

Contract Administrator

The Contract Administrator provides essential administrative and project support to the Regional Manager and Project Managers in the management and coordination of construction projects. This position is responsible for ensuring the efficient operation of office and project documentation processes, including contract administration, vendor coordination, and compliance tracking.

The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities in a fast-paced construction environment. This role requires professionalism, strong communication skills, and the ability to work both independently and collaboratively within a team setting.

Responsibilities include, but are not limited to:

• Provide administrative and project support to Regional and Project Managers throughout all phases of construction projects.
• Assist with bid preparation, contract setup, and front-end project documentation.
• Review and maintain project contracts, subcontracts, and change orders for accuracy and compliance.
• Manage subcontractor and vendor prequalification processes, including collection and verification of required documentation.
• Review and track Certificates of Insurance (COIs) to ensure compliance with project and company requirements.
• Support the administration of OCIP/CCIP programs, including enrollment, reporting, and coordination with insurance providers.
• Assist Project Managers with project closeout documentation and final deliverables.
• Maintain organized electronic and hard copy filing systems for contracts and project documentation.

Job Requirements:

• Experience in contract administration and contract review is required.
• Experience in OCIP/CCIP administration is strongly preferred.
• Proficiency in Microsoft Excel, Word, and Outlook is required.
• Strong written and verbal communication skills with the ability to interact effectively with individuals at all levels of the organization.
• Demonstrated attention to detail and accuracy in all aspects of work.
• Excellent time management, organizational, and multitasking abilities in a deadline-driven environment.
• High School Diploma or equivalent required; additional education or training in business administration or a related field preferred.
• 2–4 years of related work experience preferred.

EOE/Minorities/Females/Veterans/Disability (Compliant with the new VEVRAA and Section 503 rules)