Human Resources Clerk

Job Description

Job Description

Elcor Nursing and Rehabilitation Center is a 305 bed skilled nursing facility in the heart of Chemung County. Elcor prides itself on providing high quality person centered care. Qualifications

• High school diploma or GED required, Associate's Degree preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook); ability to learn HR systems
• Strong attention to detail and ability to follow established processes accurately

• Ability to handle sensitive and confidential information with discretion
• Good written and verbal communication skills
• Reliable, organized, and able to manage multiple tasks with guidance
• Attention to Detail: Consistently produces accurate, complete work product with minimal errors
• Confidentiality: Handles sensitive employee information with professionalism and discretion
• Organizational Skills: Demonstrates strong organizational and project management skills with exceptional attention to detail
• Auditing Skills: Assists in internal and external audits, compliance reviews, and responds to third-party audit requests
• Adaptability: Ability to adapt to new resources, training materials, systems, and changing business needs
• Customer Service: Demonstrates customer service orientation and ability to handle sensitive employee matters professionally
• Communication: Communicates clearly in writing and verbally; asks for clarification when needed
• Employees must comply with all federal, state, and local laws governing armed security, transportation, and workplace safety

Benefits

• • Health Insurance
  • Dental Insurance 
  • Vision Insurance
  • Generous Paid Time Off
  • 7 Paid Holidays 
  • 401(k) 

Responsibilities

• The Human Resources Clerk will assist with day-to-day Human Resources operations including document preparation, record maintenance, onboarding support, and general office coordination
• The role requires strong attention to detail, discretion with confidential information, and the ability to follow established procedures accurately and on time
• HR Records & Filing
• Maintain and organize employee records in both physical and digital filing systems, ensuring documents are accurate, complete, and properly filed
• Upload and file executed employment documents in Human Resources information System in a timely manner
• Assist with data entry and updates in under the direction of the Human Resources Director
• Assist with data collection and record maintenance 
• Retrieve and prepare employee records or documents when requested by the Management Team
• Onboarding & Offboarding Support
• Prepare and assemble new-hire paperwork packets, including offer letters, onboarding checklists, and required policy acknowledgments
• Collect, track, and flag outstanding pre-employment documentation (references, clearance checks, I-9 forms) ahead of employee start dates
• Assist with I-9 processes under the supervision of the Human Resources Administrator
• Support the new-hire orientation process by coordinating logistics, printing materials, and preparing workspaces or system access requests as directed
• Assist with basic data entry tasks related to payroll under close supervision
• Draft routine correspondence (letters, emails, notices) from templates provided by the Human Resources Manager
• Manage incoming Human Resources department mail, scan and route documents as needed
• Coordinate departmental correspondence and maintain communication with employees, managers, and external contacts
• Respond to employee inquiries and provide professional customer service via phone, email, and in-person interactions
• Utilize critical thinking and attention to detail to identify discrepancies and escalate issues as needed
• Support internal audits and assist in gathering documentation for external and third-party audit requests
• Support Human Resources special projects and administrative tasks as assigned
• Reliability & Follow-Through: Completes assigned tasks on time and flags issues proactively
• Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments
• All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities
• To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently