Office Assistant I - Front Office

Primary Purpose:


Under direct supervision provides reception and clerical assistance for the effective operation of the campus office.

Minimum Qualifications:

Education/Certification


High school diploma or GED (recognized by the Texas Education Agency or Regional Accrediting Agency)


Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50) paid by employee.

Required Experience:


One (1) year clerical experience in office setting

Knowledge/Skills:


Proficient keyboarding skills


Effective organization, communication, and interpersonal skills


Ability to follow verbal and written instructions


Ability to operate multi-line phone system

Major Responsibilities and Duties:


(The following statements describe the general purpose and responsibilities assigned and should not be construed as an exhaustive list of all responsibilities, skills, efforts, or working conditions that may be assigned or skills that may be required.)

Professionalism


The Educators' Code of Ethics is set forth in Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

• Rule §247.1 Purpose and Scope; Definitions
• Rule §247.2 Code of Ethics and Standard Practices for Texas Educators

Organization Climate


The office assistant fosters a positive school or organization morale through activities such as the following:

• Greets and directs campus visitors

Communication and Community Relations


The office assistant promotes a positive tone for school or community relations through activities such as the following:

• Receives and directs incoming calls, take reliable messages, and route to appropriate staff.
• Assists parents in checking students in and out of school.

Organization Management


The office assistant manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Receives, sorts, and distributes mail, messages, documents, and other deliveries
• Assists with receipt and distribution of student materials, including homework requests
• Maintains visitor log and issue visitor passes
• Assists with preparation of materials for mailing, including preparing labels, stuffing envelopes, etc.
• Maintains computerized files using personal computer, including reports, employee roster, and mailing lists

Professional Growth and Development


The office assistant provides leadership in professional growth and development through activities such as the following:

• Participates in staff development training programs, faculty meetings, and special events as assigned

Qualities of Effective Office Assistants


The office assistant assistant exhibits qualities such as the following:

• Daily attendance and punctuality at work are essential functions of the job.
• Maintains confidentiality of information.
• Corrects unsafe conditions in work area and report any conditions that are not correctable to supervisor immediately.
• Complies with District and Campus policies and procedures, as well as state and federal laws and regulations.
• Complies with the standards of conduct set out in Board Policy DH (Legal) and (Local) and with any other policies, regulations, and guidelines that impose duties, requirements, or standards.

Supervisory Responsibilities:

None

Equipment:


Multi-line phone system, computer, printer, copier, calculator, telephone, fax machine, shredder, and other equipment applicable to the position.

Working Conditions:

Mental Demands/Physical Demands/Environmental Factors:

• Works irregular and extended work hours to include holidays and weekends
• Works with frequent interruptions and maintain emotional control under stress
• Continual sitting
• Requires repetitive hand motions
• May require moderate standing, stooping, bending, and lifting
• Frequent exposure to: temperature extremes (hot and cold), humidity extremes, noise, low or intense illumination vibration.
• Occasional exposure to: biological hazards (communicable diseases, bacteria, etc.), work outside, work around moving objects or vehicles, work on uneven surfaces

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.