Accounting Assistant

Job Title: Accounting Assistant

Department: Accounting

Reports to: Banking Specialist Team Leader

Revision Date: July 10, 2026

Position Overview

The Accounting Assistant supports the Finance Department by assisting with the day-to-day accounting operations for multiple condominium and homeowners' associations. This role is responsible for processing financial transactions, maintaining accurate financial records, performing reconciliations, supporting accounts payable and receivable, and assisting with monthly financial reporting. The ideal candidate is detail-oriented, organized, and able to manage multiple communities while providing excellent customer service to Board Members, Community Managers, homeowners, and vendors.

Core Responsibilities

• Support accounts receivable by posting homeowner payments, reviewing owner accounts, and following up on outstanding balances.
• Perform monthly bank reconciliations and research account discrepancies.
• Assist with general ledger entries, journal entries, and account reconciliations.
• Support month-end and year-end closing processes.
• Prepare and maintain financial reports and supporting documentation for assigned communities.
• Assist with assessment billing, owner account maintenance, and collections support.
• Assist with banking activities, including account maintenance, transfers, and banking documentation.
• Communicate professionally with Community Managers, Board Members, homeowners, vendors, and financial institutions regarding accounting-related matters.
• Maintain organized electronic and physical financial records.
• Assist with audits, tax preparation, and year-end financial documentation.
• Perform other duties as assigned to support the Finance Department.
• Other duties as assigned

Qualifications

• High School Diploma or equivalent required; Associate degree in Accounting, Finance, or related field preferred.
• Minimum of one year of accounting, bookkeeping, or accounts payable/accounts receivable experience required.
• HOA, condominium, property management, or community association accounting experience preferred.
• Working knowledge of basic accounting principles and financial reporting.
• Experience with accounting software; HOA management software (Enumerate, TOPS, CINC, Vantaca, or similar) is a plus.
• Proficient in Microsoft Office Suite, with strong Microsoft Excel skills.
• Strong organizational, analytical, and problem-solving abilities.
• Excellent attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to maintain confidentiality of financial information.

Key Skills

• Community Association Accounting
• Microsoft Excel
• Organization & Time Management
• Costumer Service & Communication
• Problem Solving & Attention to details

Work Requirements

• Ability to sit and work at a computer for extended periods.
• Ability to occasionally lift office materials weighing up to 20 pounds.
• Ability to maintain confidentiality while handling sensitive financial information.