Legal Administrative Specialist - Aviation

Scion Staffing has been engaged to conduct a search for a Legal Administrative Specialist – Aviation for a well-established professional association representing airline pilots. This is a full-time, onsite, direct-hire opportunity based at the organization's headquarters in Euless, Texas. POSITION OVERVIEW The Legal Administrative Specialist provides high-level administrative, organizational, documentation, and research support to a professional department and its leadership. A significant component of this position involves real-time note-taking and documentation during meetings, committee discussions, negotiations, and other important conversations. The ideal candidate is an exceptionally organized and detail-oriented professional with strong typing skills, excellent listening abilities, and the ability to accurately capture detailed information in a fast-paced environment. This is an excellent opportunity for someone with a background in legal administration, executive support, administrative coordination, transcription, or professional services who enjoys working in a collaborative environment and supporting important organizational initiatives within the aviation industry. PERKS Competitive $65,000–$70,000+ salary with a full-time, direct-hire opportunity. Join a well-established professional organization with a collaborative and mission-driven environment. Gain valuable exposure to negotiations, contract administration, labor and employment matters, grievances, and arbitration. Work closely with experienced professionals, department leadership, committees, and legal partners. Enjoy a comprehensive benefits package and the opportunity to contribute to meaningful, high-impact organizational initiatives. RESPONSIBILITIES Provide comprehensive administrative support, including document preparation, correspondence, scheduling, office coordination, meeting logistics, and departmental projects. Serve as a primary real-time notetaker for meetings, committee reviews, negotiations, and other discussions, producing accurate, detailed notes, minutes, and summaries. Organize and maintain historical documents, activity trackers, knowledge-management resources, and departmental records. Conduct research related to labor and employment law, negotiations, regulatory decisions, statutory compliance, and organizational history; prepare research summaries and findings. Assist in-house attorneys and outside counsel with grievances, arbitrations, litigation matters, discovery, document management, and related projects. Respond to inquiries, coordinate departmental activities, and perform additional administrative and logistical duties as assigned. QUALIFICATIONS Previous administrative support, executive assistance, legal administration, transcription, or professional coordination experience. Typing speed of 70+ words per minute (WPM) with a high level of accuracy and the ability to capture detailed information in real time. Demonstrated experience with meeting note-taking, meeting minutes, live transcription, dictation, court reporting, or other forms of detailed documentation. Exceptional listening, organizational, and multitasking abilities, with the ability to manage competing priorities and deadlines. Strong written and verbal communication skills, including the ability to prepare professional correspondence, detailed notes, summaries, and research materials. Proficiency with Microsoft Office and standard administrative technology, with the ability to learn new systems and processes quickly. Experience in a legal, professional, labor, employment, association, or similarly detail-oriented environment is valued. Paralegal experience or a paralegal certificate is a plus. COMPENSATION AND BENEFITS The anticipated salary range for this position is $65,000–$70,000+ , commensurate with qualifications and experience. This is a full-time, direct-hire, non-exempt position with a Monday–Friday, 9:00 a.m.–5:00 p.m. schedule. The position is fully onsite at the organization's Euless/Fort Worth-area headquarters and includes a comprehensive benefits package. #J-18808-Ljbffr Scion Staffing