Shipping/Receiving Assistant

Position Details

Get to Know Us!

Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!

Come join our Herd!

We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays - Employees receive 13 Paid Holidays
• Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . . Marshall!

Position Information


Position Title
Shipping/Receiving Assistant


Banner Position Number
001367


E-Class
CN - Class Nonexempt FT .53 or >


Classification Title
Shipping/Rec Asst


Department
Receiving - MU5209


Job Description


The Shipping & Receiving Specialist is responsible for incoming and outgoing shipments including inspections, acceptance, checking in packages, preparing and transferring deliveries. Delivers materials to various locations and prepares outbound shipments for pickups by various carriers. Assists in the processes of ensuring assets are properly processed and tagged per University policy as well as facilitation of surplus property. Operates powered industrial trucks (fork truck, electric/manual pallet jacks) and box trucks, while maintaining a secure, safe and clean warehouse.

• Valid Driver's License
• Fork Lift Certification
• Ability to read, understand, follow, and enforce safety procedures.

General Duties:

• Consolidates equipment, supplies, and packages for delivery by campus, building and priority.
• Coordinates with the Receiving Department Lead to determine what should be delivered first e.g. refrigerated and time sensitive material and establishes a delivery schedule that includes those factors.
• Sets up the delivery routes utilizing a last-in/first-out loading concept.
• Loads the cargo van or high capacity truck as appropriated, using a forklift or pallet jack when necessary.
• Supervises work-study students or temporary employees when available to assist in the loading and delivery functions.
• Delivers materials to various/appropriate departments on and off campus utilizing QTrak's (or current software) to track the delivery of packages including obtaining signature of individual receiving packages.
• Receives equipment and supplies of all types from vendors, including highly expensive scientific instrumentation and hazardous biological/radioactive/ chemical materials.
• Receives express and overnight shipments from various carriers such as FedEx, UPS and US Postal Service.
• Inspects shipments for visible damage and validates material against bills of lading or truck manifests before acknowledging receipt and acceptance by an original signature. Reports damages to carriers and vendors as the FOB coding dictates.
• Purchase Ordered Items: Opens and inspects packages, checks for concealed damages, matches contents against packing slips, organizes material for final receipt and entry into Banner/current inventory system. Items are logged and tagged as assets where applicable.
• Prepares outbound shipments for pick up by various carriers - LTL shippers, UPS, FedEx, etc.
• Ensures that all shipments and packages are documented in accordance with OSHA, ICC, NRC and CDC regulations and codes.
• Prepares bills of lading and other appropriate documentation in accordance with the above regulatory agency requirements.
• Contacts carriers to schedule pickups, signs appropriate documentation for the carrier and files the related documents
• Inspect physical conditions of vehicles and forklift for maintenance, repairs, or replacements.
• Assist in Surplus processes including: picking up items, organizing items, tagging/processing items, visitors assistance, surplus events.
• Required to work callout on the weekends or on holiday shutdowns of the University.

Location

Salary Range
$28,777-$33,094 Salary is commensurate with experience, education, and internal equity


Salary Grade
2


Salary Type
Salary


Time Type
Full-Time

Qualifications


Must be able to perform all essential job duties as outlined in the job description.

Required Qualifications


Education


High School Diploma or GED

Experience


Minimum 6 months experience in warehouse shipping and receiving environment or similar environment.

Preferred Qualifications


Education


High School Diploma or GED

Experience


2 years' experience in warehouse shipping and receiving environment.Experience working in governmental, higher education, or large corporation surplus and/or inventory property program.

Posting Detail Information


Posting Number
MU1131NE


Open Date
03/24/2026


Close Date

Open Until Filled
Yes


Special Instructions Summary