Executive Assistant

Senior Administrative Assistant

What is the opportunity?

Provide senior level administrative support to leadership team for RBC US

Maintain extremely busy outlook calendars and manage the coordination and logistics of both internal and external meetings for team.

Manage complex scheduling across internal and external stakeholders

Help organize and execute events for executive team and external onsite meetings

Arrange and coordinate domestic and international travel agendas

Process expense reports for senior leaders, assist with expense pre-approval process and ensure all policies are followed and items are processed within provided guidelines

Act as a subject matter expert for the team, regarding T&E as well as other policies and procedures

Arrange all aspect of in person and virtual meetings

Ensure the executive is well-prepared for meetings and events

Manage the Contingent Workforce Management (CWM) and Statement of Work (SoW) processes for the team, including but not limited to, onboarding and offboarding consultant / contractor resources

Assist with technology requests, supply orders and miscellaneous queries

Assist with recruiting, staff on-boarding, and staff off-boarding, which includes requesting equipment setup and system access

Create and edit spreadsheets and presentations, including printing, copying, collating and binding, for internal and external meetings

Handle regular activities without prompting, and advise in advance of issues or delays

Work cooperatively with other team members in positive partnership to support and provide overall coverage and backup support

Adapt quickly to shifting priorities and make judgment calls in ambiguous situations

Lead and coordinate ad hoc projects as requested

What do you need to succeed?

At least 5-7+ years supporting senior executives within the finance industry

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks, able to work independently, and capable of maintain a high level of professionalism

Incredible organizational skills, attention to detail, and time management

A natural problem-solver who is calm under pressure and thrives in fast-paced environments

Able to handle confidential information with discretion

Skilled at handling multiple tasks and confident in communicating priorities if needed

Emotionally intelligent and able to build trust and rapport with senior leaders

Driven, curious, and eager to take on more responsibility over time

Bachelor's degree or equivalent

Ability to work in a dynamic, fast-paced environment

Ability to organize, prioritize, multi-task and solve problems efficiently

High attention to detail

Strong written and verbal communication skills

High proficiency in Microsoft applications - Outlook, Word, Excel, PowerPoint

Exhibits sound judgement and decision-making abilities

Ability to interact effectively and establish good working relationships with other internal and external personnel

Excellent telephone etiquette

Self-starter with ability to work independently

Tech savvy - proficient in Microsoft Office Suite and willingness to learn various video conferencing platforms (webex, zoom, teams)

What's in it for you?

We thrive on the challenge to be our best, progressive thinking to keep growing, and working together to deliver trusted advice to help our clients thrive and communities prosper. We care about each other, reaching our potential, making a difference to our communities, and achieving success that is mutual.

A comprehensive Total Rewards Program including bonuses and flexible benefits, competitive compensation, commissions, and stock where applicable

Leaders who support your development through coaching and managing opportunities

Ability to make a difference and lasting impact

Work in a dynamic, collaborative, progressive, and high-performing team

Opportunities to do challenging work

Opportunities to building close relationships with clients

The good-faith expected salary range for the above position is $75,000- $105,000 depending on factors including but not limited to the candidate's experience, skills, registration status; market conditions; and business needs. This salary range does not include other elements of total compensation, including a discretionary bonus and benefits such as a 401(k) program with company-matching contributions; health, dental, vision, life and disability insurance; and paid time-off plan.

RBC's compensation philosophy and principles recognize the importance of a highly qualified global workforce and plays a critical role in attracting, engaging and retaining talent that:

· Drives RBC's high-performance culture

· Enables collective achievement of our strategic goals

· Generates sustainable shareholder returns and above market shareholder value

Job Skills: Adaptability, Critical Thinking, Customer Service, Detail-Oriented, Financial Engineering, Financial Statement Analysis, Investments Analysis, Personal Development, Personal Initiative, Teamwork

Job Location: Goldman Sachs Tower, 30 Hudson Street, Jersey City

Work hours/week: 40

Employment Type: Full time

Platform: Capital Markets

Job Type: Regular

Pay Type: Salaried

Posted Date: 2026-07-09

Application Deadline: To be determined