Administrative Assistant, Library Services

Library Administrative Assistant

Join a team dedicated to learning, connection, and service. The Library is seeking an organized and customer-focused Administrative Assistant to support daily operations and help create a welcoming experience for students, employees, and community members. The ideal candidate is dependable, detail-oriented, and comfortable balancing multiple priorities while providing excellent administrative support. If you enjoy working in a collaborative environment, learning new systems, and contributing to student success, we'd love to hear from you.

What We'll Love About You

• You enjoy helping others and take pride in providing excellent customer service.
• You're organized and detail-oriented, able to manage multiple priorities while keeping things on track.
• You're approachable, patient, and professional in your interactions with students, employees, and community members.
• You communicate clearly and effectively, both verbally and in writing.
• You're comfortable using technology and are willing to learn new systems and processes.
• You're dependable, follow through on commitments, and can be counted on to get the job done.
• You're able to work independently while contributing positively to a team environment.
• You exercise good judgment and know when to take initiative and when to seek guidance.
• You're flexible, adaptable, and willing to assist wherever needed to support the Library and its patrons.
• You understand the importance of confidentiality and handle sensitive information with discretion.
• You have a positive attitude and enjoy contributing to a welcoming, student-centered environment.
• You value learning, collaboration, and being part of a team that supports student success.

What You'll Love About Us

• We create the future. At Mohave College, curiosity drives everything we do. We inspire innovation, take smart risks, and transform challenges into opportunities for growth. Together, we design new possibilitieslearning from both our successes and our setbacks as we shape the future of education and workforce development.
• We engage with passion. We bring energy, purpose, and heart to our work. Whether we're welcoming new students, collaborating on ideas, or celebrating achievements, we lead with enthusiasm and a sense of fun. Our passion makes a differencefor our students, our colleagues, and our community.
• We build together. Diversity of thought, background, and experience is our greatest strength. We believe every voice matters and that collaboration fuels creativity. By empowering one another and working toward a shared vision, we amplify our collective impact and move the College forward.
• We live with integrity. We communicate openly, invite collaboration, and make decisions transparently. Respect and authenticity guide every interaction, ensuring trust within our teams and across our campuses.
• We care deeply. We care about our students, our colleagues, and our communities. Every action we take is grounded in service and compassionhelping others succeed is at the heart of who we are.

Benefits

• Sick Leave - 1 hour for every 30 hours worked
• ASRS - Arizona State Retirement System
• Tuition Voucher - to use towards courses at Mohave College

Typical Duties

1. Perform basic secretarial support functions using modern office procedures and equipment. Examples include answering phones, preparing correspondence, data entry, maintaining filing systems, processing incoming/outgoing mail and other similar duties.
2. Gather and provide general program information to students, faculty, staff and the public. Refer issues or concerns to appropriate party for resolution.
3. Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel as required. Assist in the preparation of program materials for meetings or other distribution. May assist in coordinating special events.
4. Track department budget accounts and office supplies, record expenditures and facilitate supply orders according to established procedures. Process invoices for payment.
5. Prepare a variety of college forms required by the daily operation of the program.
6. May direct student workers or other workers.
7. May serve as Web content administrator for the area assigned.
8. With experience, may sometimes be required to work independently.
9. With increased knowledge of program policies and procedures, may be required to exercise independent judgment and initiative.
10. May assist in the preparation of program reports required by federal and/or state law.
11. May administer exams and/or require cash handling.
12. If assigned to the bookstore, this position will be required to oversee daily operations including planning sales promotions, arranging displays and tracking inventory.
13. If assigned to career services, assist employers and all members of the college with career oriented activities as they relate to the college. Work with career counselors to provide awareness of college employer career services and programs. Provide career training activities on a regular basis to all college personnel.
14. Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations.
15. Perform other tasks of a similar nature or level as assigned.

Qualifications

Minimum:

• High School Diploma/GED and 2 years related experience or 30 semester hours of college credit or an equivalent combination of education, training and experience sufficient to perform the essential functions of the job.

Core Competencies:

• Effective Communications (intermediate level): Receives and learns from feedback. Builds effective formal and informal communication channels. Shows tact and diplomacy while maintaining open, honest dialogue with coworkers and campus partners. Keeps relevant people accurately informed and up-to-date of both positive and potentially negative information. Actively listens to and synthesizes perspectives of others.
• Customer Focus (Beginner Level): Is respectful to customers, no matter how unreasonable their demands or complaints. Recognizes opportunities to inform customers of services, anticipates future needs and informs about solutions that meet their needs.
• Reliability and Commitment (Beginner Level): Consistently meets deadlines with responsiveness. Can be trusted to follow through on commitment. Delivers consistent work. Arrives at work on time.
• Tact and Diplomacy (Beginner Level): Responds to all situations in ways that reduce or minimize potential conflict and maintains good working relationships with all constituencies.
• Technical Proficiency (Beginning Level): Demonstrates technical proficiency in areas of work-unit's responsibility. Undertakes basic or routine tasks (in some cases under supervision and technical direction). Has acquired relative experience of the technical job roles and responsibilities. Generally contributes a theoretical understanding of technical terms, concepts and methodologies. Performs tasks specific to area of expertise reliably, skillfully and accurately.
• Verbal Expression (Beginner Level): Uses good grammar and diction. Is clearly audible, making good use of volume and intonation.
• Word Processing (Beginner Level): Uses standard functions to select, edit, copy, paste, format and spell check text. Creates bulleted and numbered lists, indent and align paragraphs, and uses bordering and shading features.
• Teamwork (Beginner Level): Participates in team activities. Works effectively and cooperatively with others. Provides team members with information when requested or as the need arises. Treats others with respect; encourages and appreciates individual contributions. Can be relied upon to make contributions of value to the team. Recognizes the contributions of others. Keeps team members abreast of individual progress.

Application Instructions

1. A complete electronic employment application form. Please do not use 'see resume' in any application field. Statements such as this will disqualify your application.
2. Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.