Accounts Payable Specialist I
Ease Logistics
JOB SUMMARY: Work with AP Manager and Senior AP Specialist to ensure all carriers are paid in a timely manner while maintaining accurate data and nurturing relationships with carriers. The Accounts Payable Specialist is an entry-level accounting position that is responsible for all incoming phone calls, processing all Carrier invoices, and developing proficiencies in Mcleod, Navix and general accounting processes. ESSENTIAL DUTIES
- Build and maintain positive relationships with carriers.
- Work collaboratively with the AP Manager, other Accounting teams, and Operations teams to ensure timely carrier payments and resolution of outstanding issues
- Cross train and ability to provide support to other roles within the accounting dept.
- Review and approve all carrier invoices and required backup documentation through Navix
- Research routine discrepancies to resolution, escalating where appropriate.
- Review and image all carrier quick pay invoices and required backup documentation.
- Check and respond accordingly to pay status and other miscellaneous requests.
- Answer all calls coming into the Accounting Department and handle them accordingly.
- Develop and continue to increase proficiency within McLeod, Navix, and general accounting principles.
- Reach out to carriers for paperwork when needed.
- Monitor Navix queues, aging reports, and payment statuses to identify and address issues proactively
- Complete and return aging reports requested from carriers and factoring companies.
- Handle all remittance requests from carriers and factoring companies.
- Process all direct deposit setups received via email.
- Send Rate Cons to carriers when requested.
- Ability to accurately respond to rate verification requests
- Ability to navigate work-flow process, follow through and resolve Refund Requests
- Maintain a commitment to the mission, vision, and values of EASE and demonstrate a commitment to high professional ethical standards.
- Ability to work in a fast-paced environment by remaining flexible and handling change with ease.
- Demonstrate efficient time management skills by being punctual and reliable.
- Maintain a commitment to the mission, vision, and values of the organization and demonstrate a commitment to high professional ethical standards.
- Display effective communication skills for both verbal and written correspondence, ensuring all communication is respectful, professional, and polite.
- Other duties as determined by management
- High School Diploma or GED required.
- A bachelors degree and a minimum of 1 year related experience, or a associates degree and a minimum of 2-3 years related experience or a minimum of 4-6 years related experience preferred.
- Additional related trainings and certifications will be weighted on a case by case basis.
- Customer service-related talents.
- Excellent communicator with a great phone presence.
- Constructive problem solver.
- Proficient in Outlook and Teams; intermediate in Excel and Word.
- Experience in transportation industry an asset, otherwise must be willing to learn a lot very fast.
- Ability to remain calm under sometimes stressful situations.
- Ability to adapt quickly to different situations and multi-task.
Vacancy posted 2 days ago
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