Administrative Assistant

Job Description

Job Description

Job Title: Administrative Assistant

Job Description

The Representative handles a high volume of inbound and outbound calls, supports customers with professionalism, and schedules appointments accurately and efficiently. This role provides friendly, service-oriented assistance, documents all interactions in CRM systems, and collaborates closely with team members to ensure a smooth and positive customer experience.

Responsibilities

• Handle inbound and outbound calls to assist customers and schedule appointments accurately and efficiently.
• Provide friendly, professional support to every caller while managing a high volume of calls.
• Document customer interactions thoroughly and accurately in CRM and related software systems.
• Assist customers with concerns, follow-ups, and problem resolution in a timely and courteous manner.
• Stay up to date on services to provide accurate, clear information to customers.
• Communicate effectively with team members, dispatch, and leadership to coordinate schedules and resolve issues.
• Apply strong phone etiquette and a professional phone presence in all customer interactions.
• Use computer and CRM systems to manage customer information, appointments, and service records.
• Multitask by handling calls, data entry, and scheduling while maintaining attention to detail.
• Demonstrate service-oriented behavior and a customer-first mindset in all activities.
• Contribute to a team-oriented environment by supporting colleagues and sharing information as needed.

Essential Skills

• Comfort using the phone and managing multiple calls in a fast-paced environment.
• Strong verbal communication skills with a positive, professional demeanor.
• Customer service and problem-solving skills, particularly in a call center or phone-based setting.
• Ability to multitask while maintaining strong time management and organizational skills.
• High attention to detail when entering data and scheduling appointments.
• Proficiency with computer systems, CRM software, and basic data entry.
• Ability to learn new systems and technology quickly and adapt to changes.
• Team-oriented mindset with a dependable and collaborative approach.
• Professional phone etiquette and strong communication and phone presence.
• High school diploma or equivalent.
• Comfort making outbound calls as well as handling inbound calls.

Additional Skills & Qualifications

• Customer service or call center experience preferred but not required.
• Experience with inbound and outbound customer calls in a service-oriented environment.
• Familiarity with Microsoft Office applications.
• Experience working in a customer service call center environment.
• Strong customer interaction skills with a service-oriented mindset.
• Basic computer skills and willingness to learn new tools and software quickly.

Work Environment

This role is based in an office environment. You will work at a computer using CRM systems, Microsoft Office, and other standard office software while handling inbound and outbound calls. The setting supports a team-oriented culture where collaboration, clear communication, and dependable attendance are important. The position involves consistent phone-based work, data entry, and coordination with other office-based team members.

This is a Contract to Hire position based out of Kodak, TN.

The pay range for this position is $18.00 - $19.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Kodak,TN.

This position is anticipated to close on Aug 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.