Project Coordinator

Careers

Project Coordinator – Temecula

Temecula

Full-time

Salary

The Project Coordinator position is an entry level role in the Project Management Office (PMO) with a growth plan through the leveled Project Management team. The Project Coordinator supports the project managers by contributing organization and visibility of varied project deliverable and activities for all projects throughout project phases.

Essential Duties And Responsibilities

Essential duties and other responsibilities include, but are not limited to, the following:

• Develop initial project financial and scheduling documents.
• Coordinate multi-disciplined schedules for the project teams.
• Update and track project deliverables.
• Monitor and update on project procurement activities or status.
• Monitor, update, and process project documents.
• Process project invoices.
• Process project equipment shipments.
• Administrator Project close-out documents and activities
• Attend and capture minutes from meetings.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Education and Experience

• Bachelor's Degree preferred but not required:
• A field of study in Information Technology, Computer Science, Construction Management, Civil or Electrical Engineering, Business Administration, or a related discipline.
• Degrees in Management Information Systems (MIS), Systems Engineering, or other technical fields will be considered.
• 1-3 years of experience in project coordination, project management, or a related role
• Technical Experience
• Familiarity with system integration concepts, methodologies, and technologies.
• Understanding of software development life cycle (SDLC) and agile methodologies.
• Experience with project management tools (e.g., MS Project, Primavera, Monday.com).

Desired Skills And Knowledge

• Desire to grown and advance in a Project Management role.
• Proficiency in creating and managing project schedules, budgets, and resources.
• Strong organizational and time-management skills.
• Basic understanding of IT infrastructure, networks, and software systems.
• Ability to understand technical documentation and communicate technical information clearly.
• Proficiency with productivity software (e.g., Microsoft Office Suite).
• Knowledge of collaboration tools (e.g., Microsoft Teams, SharePoint).

Certificates, Licenses, Registrations

• A valid California Driver’s License
• Project Management Certifications such as PMP (Project Management Professional), CAPM are preferred but not required.

Competencies

Effective Communication

Ensures that regular, consistent, and effective communication takes place. Ensures that important information is shared with others, on a timely basis as appropriate, in their organizational unit. Proactive in keeping their manager informed, on a regular basis, about progress and problems to avoid surprises.

Analytical Thinking

Approaches problems using a logical or sequential approach, systematically comparing two or more alternatives. Notices discrepancies and inconsistencies in available information. Identifies parameters and considerations needed to analyze situations and make decisions. Conducts decision‐based cost/benefit or risk/success analyses. Prioritizes tasks.

Results Oriented

Focuses on the desired result of one’s own actions/performance, sets challenging goals and focuses appropriate effort on meeting or exceeding them. Persistent and effective at overcoming obstacles. Tracks performance against goals and identifies shortfalls on a timely basis. Identifies and employs ways to address and correct problems. Maintains commitment to achieving goals even in the face of obstacles and frustrations. Exerts unusual effort over time to achieve a goal. Demonstrates a sense of urgency about solving problems and getting work done.

Collaboration

Develops, maintains, and strengthens partnerships with others inside or outside of the organization who can provide information, assistance, and support. Recognizes and appreciates the business concerns and perspectives of others. Provides valuable and needed assistance and support to others.

Presentation Skills

Is effective in a variety of formal and informal presentation settings: one‐on‐one, small, and large groups. Communicates effectively, both inside and outside the Company, on both simple and complex topics. Commands attention and manages group process during the presentation. Is cognizant of audience response and able to adapt content and style accordingly.

Initiative

Identifies what needs to be done and takes action before being asked or required. Does more than what is normally required in a situation. Seeks out others involved, in a situation, to learn their perspectives.

Thoroughness

Monitors the quality of one’s own work. Acts to verify information and checks the accuracy of own work. Develops and uses systems to organize and keep track of information or work progress. Organizes information or materials for others. Carefully reviews and checks the accuracy of information in work reports provided to management and others.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Office - The noise level in the work environment is usually moderate.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Equal Opportunity Employer

The Company is an Affirmative Action and Equal Opportunity Employer/Veterans/Disabled. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability. Equal Employment Opportunity Posters if you’d like to view a copy of the company’s affirmative action plan or policy statement, please email ***email_hidden***. If you have a disability and you believe you need a reasonable accommodation in order to search for a job opening or to submit an online application, please e-mail ***email_hidden*** or call toll-free View phone number on us.fitly.work.

This email and phone number is created exclusively to assist disabled job seekers whose disability prevents them from being able to apply online. Only messages left for this purpose will be returned. Messages left for other purposes, such as following up on an application or technical issues not related to a disability, will not receive a response.

Notice to Staffing Agencies

The Company will not accept unsolicited resumes from any source other than directly from candidates. Any unsolicited resumes sent to the Company, including via mailing address, fax machine, email, or directly to employees, will be considered the property of the Company. The Company will not pay any fee for placements resulting from unsolicited resumes. The Company will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees.

Agencies must receive advance written approval from the Company’s recruiting representative before submitting resumes, and only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. The Company will not pay fees to any Agency without such an agreement in place. Agency agreements must be in writing and signed by the Human Resources Representative or their designee; no other Company employee is authorized to enter into agreements regarding candidate placements on behalf of the Company. Please send any questions or concern to ***email_hidden***.

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