Legal Office Assistant

Legal Office Assistant

Are you looking for an opportunity where you're able to grow within a company and not only lay a great foundation for your career, but also be a part of something meaningful?

Is a positive work environment where you feel part of a team important to you?

Do you enjoy providing excellent customer service and being in a position to help others?

If so, you might be the perfect candidate for our Legal Office Assistant position.

We need a highly organized, upbeat, and self-motivated professional to join our amazing team. Our clients rely on us to keep our data and files secure, private, and accessible, so we'll rely on you to handle all matters with confidentiality and professionalism. Being organized, detail-oriented, collaborative, and adaptable are key attributes to being successful in this position.

We're looking for someone who has the ability to multitask and manage their time efficiently in order to best serve our clients and support the team. You will need to make organization a priority and remain flexible and available to assist team and our clients. Your ability and willingness to learn is highly valuable and we will give you all the tools you need to feel confident in your position.

If you are ready to take the next steps in your career, we welcome you to apply today!

Our hiring process has been carefully designed to assist us in finding the right fit for our team. There are several steps to the process. Attention to detail and following directions is very important for this position, so please take care to follow the instructions carefully. Please note that applicants who do not follow the application instructions will not be considered for the position.

Responsibilities:

• Professionally handle client contact for the department
• Maintaining files, entering all data into the case management system timely and accurately
• Ensure files are ready for client appointments
• Making copies and scanning files
• Managing attorney calendars
• Other general office duties

Requirements:

• Must have or be willing to obtain Notary Public Commission
• Minimum of two years' experience in a professional setting
• Previous law firm experience preferred
• Superb written and verbal communication skills
• Excellent phone etiquette
• Comfortable receiving and making phone calls
• Ability to multitask
• Able to work in a fast-paced environment
• Very organized
• Meticulous and accurate
• Attention to detail
• Able to follow directions and take ownership of projects and tasks
• Advanced Word, Excel, and Outlook skills
• Technology driven
• Confident and responsible
• Keyboarding ability, 40 words per minute.
• Demonstrate a high degree of discretion, confidentiality and integrity in the handling of personal client information, including following the Rules of Professional Conduct
• Exhibit a strong work ethic with high standards for quality and quantity of work
• Ability to reliably commute to the Murrieta, CA office required
• Ability to work independently and prioritize tasks in a fast-paced environment
• Display a positive attitude

Shoup Legal, a Professional Law Corporation