ACCOUNTS PAYABLE SUPERVISOR

Introduction


Maryland's Family and Medical Leave Insurance (FAMLI) program makes sure all workers inMaryland have paid time off for medical and family reasons. FAMLI is a social insurancesystem covering 2.6 million workers and 180,000 employers, delivered as a digitally native,public-facing service. We're in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that deliveringservices primarily through a website, over the Internet, is a new way of doing business ingovernment.The Financial Services Directorate is responsible for establishing and maintaining an efficientfinancial system, including internal controls and financial procedures, for the FAMLI Division.The Financial Services Directorate safeguards FAMLI funds and other assets, managesFAMLI contributions and benefits payouts, develops financial reports, prepares budgets andprojections, and designs and conducts internal audits, as well as responding to externalfinancial auditsThe Accounts Payable Supervisor plays a pivotal role within the Accounting Team and theoverall FAMLI Financial Services. The lead will work closely with the Manager of AccountsPayable to establish and administer Accounting operations. The Account Payable Supervisorwill review reconciliations and accounting records for the team, as well as prepare regularreconciliations, schedules and reports. This position requires the financial acumen to provide insightful recommendations to various stakeholders and contribute to the overall fiscal healthand operational success of FAMLI. If you are a proactive financial professional with a passionfor public service, this is the job for you!


GRADE


STD0019


LOCATION OF POSITION


100 S. Charles Street
Baltimore, Maryland 21201

Main Purpose of Job


This position will assist the Accounts Payable Manager in supervising, coordinating, and implementing the operations of the Benefits Payouts team in the Family and Medical Leave Insurance (FAMLI) Division. This position ensures timely, accurate, and efficient payment processing that complies with state statutes, regulations and policies. In addition to supervising the accounts payable operations, this role will prepare financial analyses on benefit payouts and refund reports.


POSITION DUTIES

Duties of this position include but are not limited to:


Implements and enforces standard procedures for the Contributions team. Maintains effective internal controls to ensure the accuracy and reliability of FAMLI fiscal records.
• Accounts Payable Operations:

• Implements and enforces standard procedures for the Benefits Payouts team. Maintains effective internal controls to ensure the accuracy and reliability of FAMLI fiscal records.
• Manages daily benefit payouts and refunds. Ensures they are in alignment with state statues and regulations. Maintains financial system for benefit payouts, refunds, and other accounts payable transactions.
• Directly supervises and coordinates the activities of Benefits Payouts team staff. This includes recruiting, daily assignment monitoring, regular employee performance evaluations, training, guidance, and direction.
• Manages and executes A/P related tasks for the monthly and year-end close; responsibilities include accruals, journal entries, schedules, and assigned reconciliations and reports.

• Prepares financial analyses and reports on benefit payouts and refunds.
• Assists with internal and external financial audits.


MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.


Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.


Notes:


1. Candidates may substitute a Bachelor's degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.


2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.


3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.


4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.


5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS
• One year of experience handling fiscal operations as a supervisor.
• One year of experience with internal auditing.
• One year of experience preparing and presenting financial reports.
• One year of experience preparing accounts reconciliations.


SPECIAL REQUIREMENTS


All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.


SELECTION PROCESS

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately, we won't consider information submitted after this date. Successful candidates will be ranked as best qualified, better qualified, or qualified and placed on the eligible (employment) list for at least one year.


Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.


All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.), must be submitted and received by the closing date. Information submitted after this date will not be considered.


For positions that require Bachelor/master's degree etc.:


Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. View phone number on click.appcast.io or World Education Services Inc. View phone number on click.appcast.io or View phone number on click.appcast.io.


EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:
• Flexible hours and hybrid teleworking
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457)
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union

To learn more, please click this link STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at View phone number on click.appcast.io (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to View email address on click.appcast.io.


U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans' status.


If you encounter difficulty attaching required or optional documentation, you may contact Erika Leonard-Anderson via email to View email address on click.appcast.io. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.


PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION


Completed applications, required documentation, and any required addendums may be mailed to:


Maryland Department of Labor / Office of Administration
Attn: Erika Leonard-Anderson 26-004552-0010
100 S. Charles Street, 5th Floor
Baltimore, MD 21201


The MD State Application Form can be found online


Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.