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Executive Assistant

$65k - $70k

Mercy Housing

Job Title: Executive Assistant

Department: Administrative

Reports to: CEO

FLSA Status: Non-Exempt

PHI Access Level: I

Scheduled Work Times/Locations

Monday - Friday, 8:30AM - 4:30PM flexibility for occasional nights and weekends is required.

221 Main Street, Hartford, CT 06106

Ready to be the heart of a leadership team? Can you keep priorities aligned, operations running smoothly, and impact moving forward in a mission-driven housing organization?

To be considered you must submit your cover letter.

Position Summary

The Executive Assistant provides high-level administrative support to the Chief Executive Officer and the Board, ensuring efficient day-to-day operations, effective communication and overall coordination of the executive office. As part of a mission-driven housing nonprofit, this role is essential to organizational success, supporting the CEO through schedule management, communication coordination, and oversight of daily executive operations.

This position balances executive-level support with select office management responsibilities, with a primary focus on supporting senior leadership and board operations. The ideal candidate is highly organized, detail-oriented, and able to manage multiple priorities with professionalism and discretion.

Key Responsibilities:

Executive Support
  • Manage and maintain the CEO's calendar, including scheduling meetings and resolving conflicts
  • Coordinate internal and external meetings, including preparing agendas and materials
  • Arrange travel and manage related logistics
  • Draft, edit, and format correspondence, reports, and presentations
  • Track assignments, deadlines, and follow-up items
  • Serve as a point of contact for incoming communications and direct inquiries as appropriate
Board Relations & Governance
  • Coordinate Board of Directors and committee meetings, including scheduling and logistics
  • Prepare and distribute Board packets, agendas, and supporting documents
  • Record meeting minutes and maintain official records
  • Support Board communications and document management
  • Assist with onboarding materials for new Board members
Office Management & Operations
  • Oversee day-to-day office operations to ensure an organized and efficient work environment
  • Manage office supplies, equipment, and vendor relationships
  • Coordinate with IT and facilities vendors to address office needs and issues
  • Maintain shared calendars, office systems, and administrative processes
Organizational Coordination
  • Support communication between the CEO and internal staff
  • Assist in coordinating leadership meetings and organizational activities
  • Help plan and execute internal meetings, events, and staff gatherings
  • Provide administrative support for special projects as needed
External Relations Support
  • Assist with scheduling and logistics for meetings with funders, partners, and community stakeholders
  • Support preparation of materials for external meetings and presentations
  • Maintain a professional and courteous approach in all interactions
Qualifications

Required
  • Bachelor's degree or equivalent experience
  • 5-10 years of administrative experience supporting a senior leader
  • Experience with office coordination or office management responsibilities
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Ability to handle confidential information with discretion
  • Proficiency in Microsoft Office
Preferred
  • Experience in a nonprofit, housing, human services, or public sector organization
  • Experience supporting a Board of Directors
  • Experience coordinating vendors or managing office operations
Core Competencies
  • Organization & Time Management: Manages multiple priorities effectively
  • Attention to Detail: Produces accurate, high-quality work
  • Communication: Communicates clearly and professionally
  • Reliability: Consistently follows through
  • Problem-Solving: Addresses administrative and operational issues efficiently
  • Interpersonal Skills: Works well with a range of stakeholders
  • Mission Alignment: Demonstrates commitment to the organization's mission

Compensation & Benefits

Salary range: $65,000-70,000 commensurate with experience

Community Housing Advocates provides a generous employee benefits package, including medical, dental, retirement, short- and long-term disability, and tuition reimbursement. Full-time employees receive 10 days of PTO (paid time off) per year, plus 11 paid holidays and one (1) Floating Holiday and 40 Hours of Accrued Paid Sick Leave.

T o be Considered for the position, please Email your cover letter to View email address on click.appcast.io or you will NOT be considered

Scheduled Work Times

Monday - Friday, 8:30AM - 4:30PM flexibility for occasional nights and weekends is required.
Vacancy posted 16 hours ago
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