Subcontracts Specialist, IT Support, Software

Vast is developing next-generation space stations and space infrastructure using an incremental, hardware-rich, and low-cost approach. Vast is rapidly developing its multi-module Haven Station to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven-1 is expected to become the world’s first commercial space station when it launches in 2027, followed by additional Haven modules. Additionally, the company recently announced Vast Satellite , a high-power satellite product line leveraging its space station components and the heritage of Haven Demo.

Headquartered in Long Beach, California , and with more than 1,000 employees and over a billion dollars in private capital, Vast has built the facilities required to manufacture and operate America’s next space station. The company plans to develop future habitats and systems for the Moon and Mars, dedicated space stations for government partners, and other crewed systems that will unlock the expanding long-term space economy.

Vast is looking for a Subcontracts Specialist, IT/Software , reporting to the Director, Indirect Supply Chain, to support the development of the systems that will be required for the design and build of artificial-gravity human-rated space stations.

This will be a full-time, exempt position located in our Long Beach location.

Responsibilities:

• Coordinate with and lead internal stakeholders to identify IT needs, specifications/requirements and development of associated Subcontracting strategies.
• Develop and execute procurement strategies to source IT suppliers efficiently and cost-effectively.
• Conduct market research to identify potential suppliers, evaluate their capabilities, and negotiate contracts and agreements per RFQ/RFP guidelines
• Manage the entire procurement lifecycle, from supplier selection and contract negotiation to performance monitoring and contract renewal.
• Collaborate with IT and Legal teams to ensure contracts and agreements comply with company policies and relevant regulations.
• Interface with key Vast Customers including IT, Protect, Engineering, Operations, Manufacturing, Engineering and and senior leadership to understand the strategic direction, IT and Info Systems requirements and business priorities.
• Monitor supplier performance, resolve any issues or disputes, and enforce contract terms as necessary.
• Directly manage suppliers for Indirect spend, develop and utilize supplier scorecards, quarterly business reviews; measuring contract compliance and other key metrics to ensure targets/ schedules are being met and value is being delivered to the business.
• Seek alternate and innovative ideas to provide business solutions, challenge requirements and specifications to create competitive advantage.
• Ensure all procurement activities are conducted in accordance with proper procedures and protocols. Track execution to sourcing and procurement plans for all projects per cost and timeline.

Minimum Qualifications:

• Experience in negotiating software and IT contracts, including but not limited to, pricing, lead times and favorable terms and conditions.
• Experience in generating RFPs and managing delivery schedules.
• Experience in all aspects of the Indirect Procurement process, from demand identification through fulfillment.
• Ability to negotiate for indirect products including, SaaS and hardware .
• Bachelor of Science degree in an Engineering or Business-related field or equivalent years of work experience.

Preferred Skills & Experience:

• Experience with subcontracts, purchasing or contracts within an aerospace environment.
• Negotiation skills with contracts exceeding $1 million with tight deadline requirements.
• Demonstrated executive presence and communications, demonstrated experience in generating and conducting briefings to senior leadership.

Additional Requirements:

• Ability to travel up to 20% of the time.
• Willingness to work evenings and/or weekends to support critical mission milestones.

Pay Range:

• Subcontract Specialist, Indirect: $106,000- $151,000
• Senior Subcontract Specialist, Indirect: $131,000 - $186,000

Pay Range: California

$1—$2 USD

We calibrate level and compensation to the selected candidate's experience and demonstrated capability. We welcome applicants across a range of experience levels to apply.

COMPENSATION AND BENEFITS

Base salary will vary depending on job-related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full-time employees also receive company equity, as well as access to a full suite of compelling benefits and perks, including: medical, dental, and vision coverage for employees and dependents, generous paid time off; up to 20+ days of vacation for exempt staff and up to 10+ days of vacation for non-exempt staff with the ability to cash-out unused vacation annually, paid parental leave, short and long-term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. We also take pride in offering exceptional food perks, with snacks, drip coffee & onsite barista, cold drinks, and dinner meals remaining free of charge, and lunch subsidized as part of Vast’s ongoing commitment to providing high-quality meals for employees.

U.S. EXPORT CONTROL COMPLIANCE STATUS

The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

EQUAL OPPORTUNITY

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.