Project Coordinator

Job Category: Construction/Facilities/Campus Maintenance Milton Hershey School (MHS) is a nationally recognized, cost-free private school serving approximately 2,200 students in pre-K through 12th grade. Founded in 1909 through the generosity of Milton and Catherine Hershey, MHS provides students from disadvantaged backgrounds with a supportive home, an exceptional education, and opportunities to thrive. More than 12,000 graduates have gone on to lead fulfilling, productive lives, and the school continues to expand its impact on future generations. MHS is seeking a highly organized and detail-oriented Project Coordinator to provide administrative support to the Facilities and Technical Services Asset Renewal Department. In this role, you will provide essential administrative and project coordination support for multiple capital construction projects, from planning and design through construction and closeout. This is an excellent opportunity for an experienced administrative professional who enjoys managing details, improving processes, working with multiple stakeholders, and helping complex projects move forward successfully. At MHS, employees are expected to demonstrate the School’s Sacred Values of Commitment to Mission, Integrity, Mutual Respect, and Positive Spirit while contributing to a culture of excellence, accountability, and service. Key Responsibilities Establish, organize, and maintain electronic project files, shared email accounts, correspondence, contracts, and supporting documentation. Assist project teams with preparing, distributing, and tracking design professional agreements and contract documents. Distribute bid documents and support project managers with the preparation of bid addenda. Ensure contractor proposals, contracts, insurance certificates, and project correspondence are accurately filed and readily accessible. Prepare AIA contracts, work authorizations, purchase orders, and related documents, and process them through PeopleSoft. Assist with the creation and maintenance of project submittal registries. Draft, proofread, process, and distribute letters, memoranda, meeting minutes, reports, spreadsheets, and other project materials. Schedule meetings, coordinate logistics, take notes, and distribute meeting documentation. Run project cost reports and assist project managers with cost reconciliation. Support project turnover by preparing documentation for Facilities. Coordinate the project closeout process, including collecting contractor documentation and assembling operations and maintenance materials. Identify and resolve administrative issues that may affect the orderly and timely flow of project work. Provide limited shared services support to the functional owner in establishing and executing goals, as needed. Work schedule: Monday–Friday, 8:00 a.m.–4:30 p.m. This position is primarily onsite office-based on the MHS campus, with occasional visits to construction project sites. Site visits may require a hard hat, safety glasses, appropriate footwear, and a high-visibility vest. Occasional off-campus travel may be required. Pay is in the range of $23.00 - $31.00 an hour, depending on years of experience, plus a comprehensive benefits package. Qualifications: High school diploma or GED required. Minimum of three years of relevant administrative, project coordination, construction, facilities, or related experience. Advanced proficiency with Microsoft Word, Excel, and PowerPoint. Experience using PeopleSoft, construction management software, or comparable project and financial systems, preferred. Strong document-management, recordkeeping, proofreading, and organizational skills. Ability to manage multiple projects and priorities independently while meeting deadlines. General knowledge of commercial construction is preferred. Certified Administrative Professional certification preferred. Milton Hershey School does not discriminate against applicants or employees, in hiring, promotion or any terms or conditions of employment, on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability or use of a guide or support animal because of the blindness, deafness or physical handicap of the user or because the user is a handler or trainer of support or guide animals, or any other status protected under applicable federal or Pennsylvania law. Milton Hershey School will not tolerate any form of harassment or discrimination on the basis of race, color, national or ethnic origin, ancestry, sex, age, religion or religious creed, veteran status, disability, or any other status protected under applicable federal or Pennsylvania law (collectively “Protected Characteristics”), against any applicant for admission, enrolled student, or any other individual(s) who participate(s) in the programs, services, and activities of the School. Read important MHS policies on equal opportunity and diversity, equal employment opportunity, and more. #J-18808-Ljbffr Mhs PA