Administrative Assistant II

Administrative Assistant II

The Administrative Assistant II will perform a wide range of office administrative duties, including delivering legal pleadings to Circuit Courts, coordinating court calendars, and supporting attorneys. This position may serve as a primary contact and information source for the assigned unit or program. Performs other related duties as required.

Essential Duties and Job Responsibilities:

• Supports routine administrative functions for GPDC, such as travel expenses, car rentals, leases, vendors, contracts, telecommunications, building security, purchasing, billing/credit, inventory, property control, personnel, payroll, etc.
• Provides assistance and problem resolution to claimants, employers, staff, other agencies, and/or the general public.
• Researches and resolves detailed program or client issues/questions and prepares documents.
• Provides program, administrative, and/or technical assistance to customers and staff.
• Serves as a job expert or organization resource in assigned areas.
• Conducts extensive research to compile information needed to generate reports, complete projects, and accurately respond to questions and concerns.
• Analyzes problems, questions, and issues to develop and report recommendations for resolving them.
• Assists supervising staff in organizing and executing routine activities and special projects.
• Documents data/information, such as office work activities, purchasing, budget expenditures, program changes, and resource utilization. Prepares reports and communications.
• Organizes and coordinates the administrative functions of the Circuit Public Defender office.
• Plans and coordinates meetings, conferences, seminars, and travel calendars.
• Serves at the pleasure of the Executive Director.

Applicant must meet the advertised minimum qualifications and any other qualifications specific to the job responsibilities.

• THIS IS AN UNCLASSIFIED POSITION.
• SELECTED APPLICANT WILL BE SUBJECT TO A REFERENCE CHECK.
• PLEASE INCLUDE ALL RELEVANT JOB INFORMATION ON THE APPLICATION FOR CONSIDERATION.

Education/Experience

• Associate's Degree from an accredited college or university AND One year of related experience
• OR Three years of related experience

AGENCY QUALIFICATIONS:

• Possesses competencies in performing more complex clerical or administrative work (i.e., compiling timesheets, training employees, coordinating events, monitoring, and reviewing technical documents) in support of a program function.
• Demonstrates proficiency in the performance of the essential duties and job responsibilities to function in the position effectively.
• Possesses the knowledge and skills to effectively and accurately gather, organize, and compile the information into a final report/package form.
• Demonstrates the ability to develop and maintain filing systems.
• Experience in processing or posting data and checking for accuracy.
• Experience in preparing business correspondence using correct English grammar, punctuation, and spelling.
• Ability to receive and respond to verbal communications in an appropriate manner.
• Proficient in the use of computer programs, calendar functions, and electronic research sources.
• Displays a high level of effort and commitment toward work and displays high standards of ethical conduct.
• Possesses the ability to reason and independently select the appropriate guideline or process to follow.
• Ability to communicate effectively with coworkers, supervisors, and other internal or external staff.
• Committed to providing quality customer service.
• Displays a high level of commitment toward work and a high standard of ethical conduct.