AR Supervisor/Property Management

Job Description

Job Description

About the Company: Founded in 1983, AKAM provides unparalleled knowledge, industry-leading technology, cost-saving initiatives, and the best customer service in the industry to every condominium, cooperative, homeowners association, and investment property we service. From comprehensive financial oversight to operations management, compliance administration, and violation removal, we maximize operational efficiency and value for our clients. Our core values include Innovation, Collaboration, Elevation, Accountability & Hospitality.

What we offer : AKAM is proud to be Great Place to Work-Certified™. Learn more about our company by visiting akam.com. Our benefits include healthcare, dental and vision options, paid time off and paid holidays.

Position Summary:  The Accounts Receivable (AR) Supervisor serves as the subject matter expert for special assessments and complex unit owner account matters, ensuring accurate account management, timely resolution of escalated issues, and exceptional customer service for clients and homeowners. This role oversees the daily operations of the Accounts Receivable team of 5 within Client Finance and supervises staff responsible for accounts receivable processing, collections, estoppel requests, and customer service functions. The AR Supervisor maintains excellent service standards for clients, residents, owners, and internal stakeholders, and promotes compliance with company policies and financial controls. This role requires experience in property management or HOA. Onsite for the 1st three (3) months and hybrid after 90 days.

Job Duties & Responsibilities

Team Leadership & Supervision

• Supervise, train, mentor, and develop Accounts Receivable team
• Monitor employee performance, productivity, and service levels. 
• Assist in conducting regular coaching sessions, performance evaluations, and corrective action when necessary. 
• Assist with recruiting, onboarding, and training new team members. 
• Foster a culture of accountability, collaboration, and continuous improvement

Accounts Receivable Management

• Oversee the processing and posting of payments, assessments, fees, and other receivables. 
• Monitor aging reports and collection activities to ensure timely follow-up on outstanding balances. 
• Review account reconciliations and resolve complex account discrepancies. 
• Ensure accuracy and completeness of receivable records within property management software systems. 
• Assist with month-end closing activities related to accounts receivable. 
• Set up new clients in Click Pay and Yardi.
• Identify opportunities to improve processes and increase operational efficiency.

Special Assessments & Account Resolution

• Serve as the primary point of contact for all special assessment billing, payment plans, account maintenance, and related inquiries. 
• Oversee the setup, administration, and reconciliation of special assessments across managed communities. 
• Ensure special assessment charges are accurately posted and applied in accordance with board-approved resolutions and governing documents. 
• Research and resolve complex unit owner account inquiries, including payment discrepancies, account adjustments, unapplied payments, and historical account activity. 
• Review and approve account corrections, credits, refunds, and payment reallocations as necessary. 
• Partner with Property Managers, Boards of Directors, attorneys, and homeowners to resolve escalated account concerns. 
• Provide guidance and support to team members on complex account matters and unusual payment scenarios. 
• Maintain detailed documentation of account investigations, resolutions, and special assessment transactions. 
• Monitor compliance with company policies, association governing documents, and applicable state regulations regarding assessment collections.

Estoppel Processing

• Oversee the preparation and delivery of estoppel certificates in compliance with applicable laws, governing documents, and company standards. 
• Monitor turnaround times to ensure service level expectations are met. 
• Review escalated estoppel requests and resolve issues as needed. 
• Maintain accurate records and reporting related to estoppel activity. 

Customer Service & Client Support

• Ensure exceptional customer service is provided to homeowners, residents, board members, title companies, attorneys, lenders, and internal stakeholders. 
• Handle escalated inquiries, complaints, and complex account issues. 
• Partner with Property Managers and other departments to resolve customer concerns efficiently. 
• Maintain professionalism and responsiveness in all communications.

Compliance & Reporting

• Ensure adherence to company policies, accounting procedures, & internal controls. 
• Prepare and analyze departmental reports, performance metrics, and aging 
• Monitor departmental workloads and allocate resources appropriately. 
• Support internal and external audits as required. 
• Stay current on industry regulations and best practices impacting receivables and estoppel processing.

Qualifications 

• Property management, homeowners association (HOA), condominium association, or real estate industry experience required
• Experience with Yardi software required
• Experience with Florida Special Assessments and estoppels 
• Minimum of 3 years of accounts receivable experience.
• Minimum of 2 years of supervisory or leadership experience.
• Strong customer service and conflict resolution skills.
• Proficiency in Microsoft Office Suite, particularly Excel
• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• Excellent verbal and written communication skills.
• Strong analytical, organizational, and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Benefits 

• Medical, dental, and vision insurance
• 401K Matching Program
• 10 Paid Holidays
• 17 PTO Days
• Advancement Opportunity

AKAM is committed to maintaining a diverse workforce and an inclusive work environment. AKAM is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants are encouraged to apply and will be considered for employment without regard for any characteristic protected by applicable law.

Mon - Friday 8:30 - 5:00 pm