Parts Specialist | $15-$25/hr

Job Description

Job Description

Key Personnel is seeking a Parts Specialist (Inventory, Purchasing & Operations) in Oklahoma City, OK

Job Title: Parts Specialist
Location: Oklahoma City, OK
Hours: In-person; schedule to be determined
Pay Range : $15.00 – $25.00/hr, depending on experience

Parts Specialist Job Summary

The Parts Specialist is responsible for supporting inventory control, purchasing, shipping and receiving, customer service, and technician support. This position maintains accurate inventory, coordinates with vendors, assists field technicians and customers, and ensures the right parts are available at the right time. The role requires strong attention to detail, organization, accuracy, and the ability to manage multiple priorities in a fast-paced environment.

Parts Specialist Essential Duties & Responsibilities

• Maintain accurate inventory through cycle counts, audits, reconciliation, and tracking inventory movement.
• Create and manage purchase orders.
• Research pricing, availability, and lead times for parts and materials.
• Follow up with vendors regarding delayed, incorrect, or incomplete shipments.
• Support technicians and dispatch by monitoring parts availability and identifying potential shortages.
• Respond quickly to urgent operational and parts-related needs.
• Assist customers with parts identification, availability, and orders.
• Process parts transactions accurately and maintain organized documentation and records.
• Coordinate shipping and receiving activities as needed.
• Maintain accurate inventory records and ensure information is kept current.
• Communicate clearly and professionally with vendors, technicians, customers, dispatch, accounting, and other team members.
• Manage multiple tasks and shifting priorities while maintaining accuracy and attention to detail.
• Take ownership of assigned responsibilities and work to resolve issues efficiently.
• Assist other team members as needed to maintain overall operational productivity.

Parts Specialist Inventory, Purchasing & Operations Responsibilities

• Monitor inventory levels and identify items that need to be reordered.
• Research and compare vendor pricing and product availability.
• Enter and track purchase orders through completion.
• Verify received parts against purchase orders and documentation.
• Investigate and resolve inventory discrepancies.
• Track parts movement and maintain accurate records.
• Coordinate with vendors regarding orders, pricing, availability, and shipping issues.
• Help ensure technicians have the parts necessary to complete service work.
• Maintain an organized parts and warehouse environment.
• Assist with shipping, receiving, stocking, and movement of parts and materials.

Parts Specialist Technical & Software Skills

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Ability to work effectively with customers, vendors, technicians, and internal teams.
• Experience with inventory management systems preferred.
• Experience with purchasing or parts-management systems preferred.
• Forklift experience preferred.
• Experience with inventory control, warehouse operations, shipping/receiving, logistics, or parts operations preferred.

Parts Specialist Qualifications

• High school diploma or equivalent required.
• Previous experience in inventory, purchasing, warehouse operations, shipping/receiving, logistics, or parts operations preferred.
• Ability to maintain accurate records and documentation.
• Strong problem-solving and organizational skills.
• Ability to communicate professionally and effectively with customers, vendors, technicians, and coworkers.
• Ability to work independently while also functioning effectively as part of a team.
• Ability to adapt to changing priorities and urgent operational needs.
• Bilingual preferred
• People with a criminal record are encouraged to apply. 

Parts Specialist Physical Requirements

• Ability to lift and move parts and materials weighing up to 50 pounds.
• Ability to stand, walk, bend, and work in a warehouse environment for extended periods.
• Ability to safely handle and organize parts and materials.

Parts Specialist Application Requirements

Candidates must complete a brief assessment to be considered for the position.

Assessment: