Procurement Specialist

The Procurement Specialist is responsible for supporting end-to-end purchasing and sourcing activities. This role partners cross-functionally with Sales, Production, and Service to ensure optimal inventory levels and timely availability of equipment and service parts. The Procurement Specialist manages sourcing strategies, monitors market trends, and oversees the procurement lifecycle from purchase order placement through delivery. This position plays a critical role in maintaining supplier relationships, driving cost-effective sourcing decisions, and ensuring consistent product availability to meet customer and operational demands. Essential Functions Maintain supply and inventory levels of equipment. Handle all equipment sourcing by monitoring the open market and working with the sales team on needed units Process service parts requests and manage the full order lifecycle, from initial request through purchase order placement to final fulfillment. Maintain relationship and communication with key vendors on equipment availability Track inventory status of on-hand equipment Update ERP system with current equipment attributes Determine fair market price when purchasing equipment to be able to competitively source units Coordinate inbound equipment freight. Notify warehouses of inbound equipment to ensure smooth receiving process. Weekly review of open PO’s and follow up and close out Review pricing discrepancies from vendors with accounting and request invoices when necessary. Work closely with Quality team and request credits or replacement product from vendors. Manage daily purchasing communications with vendors when needed. Communicate extended lead-times for equipment to commercial, and service teams. Escalate price increases and vendor issues to Procurement Manager as needed New item setup and item updates/corrections in ERP system as needed Update systems with new or replacement product information, vendors, and pricing. Support procurement team on sourcing new items and parts Obtain specifications and critical requirements from the sales team or service team when sourcing equipment or parts Work with suppliers to obtain pricing discounts, pricing breakdowns, minimum order quantities, and lead times as needed. Run and analyze backorder reports as assigned. Actively seek out current products in the portfolio that can be sourced elsewhere for cost savings. Actively seek out alternative vendors for key products in order to mitigate supplier risk and add cost savings. Maintain approved supplier list and cost savings documentation with input from management. Collect and maintain required documentation for active items. Supporting product team on new product launches as needed (vendor selection, costs, specs, samples). Assist with maintaining new product sourcing list and monitor KPI performance. Act as backup to buyers as needed. Competencies Positive work ethic and the ability to work both independently and as part of a team. Proficient with Microsoft Office suite (Office, Excel, Word, and Outlook). Detail oriented with strong organizational and time management skills. Ability to work in a fast-paced environment and adapt to changing priorities. Ability to work well as part of a team with good communication skills. Organizational skills and high attention to detail are a must. Able to effectively communicate and work with many different teams and departments. Capable of navigating an ERP system. Ability to build relationships both internally and externally and manage those relationships. Ability to effectively manage partnerships. Strong negotiation skills Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. #J-18808-Ljbffr