Administrative Officer

SUMMARY This position serves as the Administrative Officer for Sterile Processing Service (SPS), aligned under Patient Care Services. Responsibilities include budget management, equipment procurements and inventory, human resources management, administrative management for policy development, report preparation, and maintaining the existing quality management system. Incumbent serves as a backup timekeeper and Contracting Officer Representative for SPS and other services as needed. QUALIFICATIONS To qualify for this position, applicants must meet all requirements by the closing date of this announcement—06/26/2026. Time‑In‑Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time‑in‑grade requirements by the closing date of this announcement. For a GS‑9 position you must have served 52 weeks at the GS‑7. The grade may have been in any occupation but must have been held in the Federal service. An SF‑50 that shows your time‑in‑grade eligibility must be submitted with your application materials. If the most recent SF‑50 has an effective date within the past year, it may not clearly demonstrate you possess one‑year time‑in‑grade—required by the announcement. In this instance you must provide an additional SF‑50 that clearly demonstrates one‑year time‑in‑grade. Note: Time‑In‑Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS‑7 in the normal line of progression. Examples of specialized experience would typically include — but are not limited to: Budget management, equipment procurements and inventory, human resources management, administrative management for policy development, report preparation, and maintaining the existing quality management system. Education: Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have a master’s or equivalent graduate degree or two full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D. if related. Combination: Applicants may also combine education and experience. An applicant must have a combination of specialized experience and education beyond graduate education in excess of the amount required for the next lower grade level to qualify. For more information on these qualification standards, please visit the United States Office of Personnel Management’s website at DUTIES This position is responsible for overall coordination and management of administrative services and performance management goals. The incumbent plans and schedules work necessary for the coordination and implementation of performance management initiatives. Major duties include: budgeting and fiscal management of SPS, life cycle cost analyses of projects, economic evaluations of current or projected programs, cost/benefit analysis for executive management. Provides advice to the Chief SPS on budgetary and finance issues; responsible for SPS Fund Control Point and DSS labor mapping information. Reviews fiscal management financial reports and resolves Service Line discrepancies with the appropriate accounting offices. Manages procurement and contracting for Sterile Processing Services, including preparing procurement requests and acting as a contracting office representative (COR). Initiates and prepares contract documents to secure adequate resources. Prepares and reviews purchase orders for supplies and non‑expendable property such as equipment, including specialized equipment. Maintains inventory records for surgical and processing equipment. Directs the personnel management program for Sterile Processing Service and acts as liaison with HR concerning personnel matters. Maintains all records in the SPS Quality Management System using ISO 9001 standards. Provides advice and assistance to staff concerning Federal and Agency personnel processes and procedures. Provides overall administrative management for SPS. Knowledgeable of the VISTA Surgery Package and assumes ADPAC duties. Monitors all Section requests for space, equipment repairs, keys, work orders, phones, computer access. Performs other duties as assigned. Work schedule: Monday—Friday, 7:30 am–4:00 pm. Telework: ad‑hoc. Virtual: this is not a virtual position. Position Description/PD#: Administrative Officer/PD097380. Relocation/Recruitment Incentives: Not authorized. Critical Skills Incentive: Not approved. Permanent Change of Station: Not authorized. #J-18808-Ljbffr