Legal Administrative Specialist

Summary About the Position: This position is with Office of the Judge Advocate General, OTJAG Executive Office located at the Pentagon, Arlington, VA. Responsibilities Develop, finalize, and organize legal briefing materials, speeches, and executive presentations for senior leadership. Draft, review, and coordinate responses to official executive correspondence and agency taskers. Review, write, and format official military and civilian awards nomination packages and citations to ensure compliance with standards. Coordinate complex local and international travel, create authorizations, resolve vouchers, and serve as the Defense Travel System (DTS) Subject Matter Expert. Serve as the primary Government Purchase Card (GPC) holder, manage office procurement, and complete monthly financial reconciliations. Manage the executive calendar, coordinate high-level stakeholder meetings, and maintain administrative tracking systems. Evaluate incoming executive communication taskers to identify specific legal, policy, or regulatory issues requiring leadership action. Conduct research of legal databases, federal regulations, and agency manuals to retrieve reference materials in support of legal staff. Ensure that all administrative actions (including DTS travel authorizations and GPC transactions) adhere to relevant federal regulations and Joint Travel Regulations (JTR). Requirements Conditions of Employment Qualifications Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities. Current Civilian Employees of the Command Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience and/or education requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is in this document. Specialized Experience: One year of specialized experience which includes routing executive-level communications, taskers, or legal inquiries to appropriate subject matter experts for action; drafting executive-level briefing materials, memoranda, or formal correspondence for senior leadership signature; and coordinating administrative operations for senior executives, including managing complex official calendars, deconflicting high-priority schedules, and preparing official travel authorizations, arrangements, and expense vouchers. This definition of specialized experience is typical of work performed at the second lower grade/level position in the federal service (GS-09). OR Education: Ph.D or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as: Legal Studies. (Note: You must attach a copy of your transcripts.) OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages. (Note: You must attach a copy of your transcripts.) Please be clear and specific when describing your experience. We are unable to make assumptions about your experience. You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Legal, Government and Jurisprudence Written Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-09). Education FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: Additional Information Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration. You will be required to provide proof of U.S. Citizenship. This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest. Direct deposit of pay is required. Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees. If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet. This is a(n) 56 - Legal Career Program position aligned under the Public Affair, Inspector General, Legal, Learning, Archives, & Relations/ Communications (PILLAR) Career Management Directorate. Multiple positions may be filled from this announcement. Salary includes applicable locality pay or Local Market Supplement. Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest. Eligible for situational telework only, including emergency and OPM prescribed "unscheduled telework"