Administrative Associate III

Administrative Associate

Wiss, Janney, Elstner Associates, Inc. (WJE) is looking for an Administrative Associate to support our Dallas office team located in Irving, Texas.

Administrative staff at WJE are encouraged to take on responsibility and seek challenges in their positions. Our ideal candidate is consistently professional, organized, thorough, and a self-starter who takes ownership and focuses on teamwork while completing a variety of tasks. This role requires advanced editorial capabilities, strong communication skills, attention to detail, and the ability to thrive in a collaborative setting as well as work independently.

Responsibilities

• Employ advanced word processing, proofreading, editing, and formatting skills to support billable professionals (architects and engineers) in developing project documents in accordance with the firm's format and writing standards; documents could range from proposals, memos, and letters to comprehensive and technical reports of varying length, specifications, and professional publications
• Operate and troubleshoot conference room audio-visual equipment
• Compile qualifications submittals in response to Requests for Proposals (RFPs) and Qualifications (RFQs) and maintain information on pre-qualification documentation
• Prepare marketing materials (e.g., project profiles, personnel resumes) for use in developing new business
• Coordinate internal meetings, webinars, lunch presentations, conference calls, and office outings/activities
• Order and stock office supplies, kitchen supplies, and coffee/snack bar for a group of 25
• Work closely with other administrative associates to ensure the flow of work, effective communication, and a cohesive team environment

Requirements

• Minimum 5 years of prior administrative support experience; advanced degree in either English, communications, marketing or business is a plus
• Excellent writing skills with an emphasis on editing and proofreading
• Enthusiasm for supporting others in their work
• Strong organizational skills with exceptional attention to detail
• Ability to multi-task and adapt to changing priorities and project deadlines
• Strong interpersonal skills with the ability to work with diverse professionals at all seniority levels in a fast-paced environment
• Proactive problem-solving skills and willingness to take on various responsibilities
• High capacity for learning, retaining new information, and independently executing processes
• Strong experience with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; Experience with Enterprise Resource Planning (ERP) software (Workday) a plus

Wiss, Janney, Elstner Associates, Inc. (WJE) is a global firm of engineers, architects, and materials scientists. Clients worldwide seek our expertise to solve the most significant, interesting, and challenging problems in the built world. Our applied experience from more than 175,000 projects combined with unparalleled laboratory and testing capabilities have made WJE a leader in providing innovative yet practical solutions to the clients we serve.

Working at WJE is a team endeavor characterized by a culture of trust and personal responsibility. We encourage open communication, continuous learning, innovative thinking, ongoing mentoring, and free-flowing collaboration. We seek highly talented and hard-working individuals who want to be challenged, who want hands-on work, who want to set a higher standard, and who want to be mentored by the industry's most accomplished experts. People with outstanding Character, unwavering Commitment to our core and culture, strong Expertise, and genuine Enthusiasm for their work.

WJE offers a robust, total compensation structure, where the hourly rate is just one component of an employee's annual earnings. Additionally, employees may be eligible to receive overtime and variable compensation based on personal and company performance, often resulting in above-market annual earnings. Actual hourly rate will be based on several factors including consideration for a candidate's qualifications, skills, competencies, and proficiency for the role while remaining mindful of our commitment to internal equity. A good faith estimate of the starting hourly rate (gross) for this position is in the following range:

$25.38 - $38.08

This non-exempt position is also eligible for WJE's industry-leading, total rewards package which enables our employees to grow and thrive with comprehensive health and financial benefits including:

• Robust and affordable health plans for employees and their families, including HSA as well as low and high-deductible PPO options
• Generous 401(k) matching of 110% for the first 6% of eligible pay vesting immediately
• Time off to care for yourself and others
• Investments in employees' educational assistance and professional development

WJE is an Equal Opportunity Employer. We invite all qualified applicants to apply including individuals with disabilities and protected veterans (VEVRAA federal contractor).

WJE will consider qualified applicants with criminal histories in a manner consistent with the requirements of Fair Chance Ordinances.